Executive Assistant

Summary

Join Pipe, a remote-first company building embedded financial solutions, as an Executive Assistant supporting the EPD Leadership team. You will be the organizational linchpin, ensuring smooth operations and driving productivity within Pipe's R&D teams. This role demands exceptional multitasking, prioritization, and interpersonal skills to support executive leadership in a dynamic environment. You will collaborate with other Executive Assistants to provide cohesive support across the business. Responsibilities include calendar management, travel coordination, event planning, communication, project management, and operational support. The ideal candidate possesses 5-7 years of experience as an Executive Assistant, strong organizational and communication skills, and proficiency in Google Workspace. Pipe offers a competitive salary, excellent benefits, and a positive work environment.

Requirements

• 5-7 years of experience as an Executive Assistant, ideally in a fast-paced tech or startup environment
• Proven ability to manage complex calendars, travel arrangements, and high-pressure situations with grace and efficiency
• Exceptional organizational, time management, interpersonal and multitasking skills
• Strong written and verbal communication abilities
• High proficiency in Google Workspace, Slack, etc
• Collaborative mindset with experience working in tandem within an operational team and with other high-level EAs
• Flexibility to adapt to changing priorities and work outside standard business hours when necessary
• Detail-oriented and proactive with a “no task is too small” attitude

Responsibilities

• Oversee dynamic and complex calendars for executives
• Balance competing priorities to ensure alignment with business goals and key initiatives
• Anticipate scheduling needs, proactively resolve conflicts, and coordinate across multiple stakeholders, teams, and time zones to maximize efficiency
• Manage the executives' time discreetly and tactfully handle competing priorities
• Organize and manage domestic and international travel arrangements, including flights, accommodations, itineraries, and activities
• Handle last-minute changes with agility and precision
• Plan and execute complex off-sites, team events, and company-wide initiatives
• Travel to domestic events several times per year is required
• Serve as a critical communication hub in our fully remote organization
• Proactively bridge departments, ensuring seamless information flow across teams to support organizational goals
• Partner closely with other Executive Assistants to maintain alignment, streamline processes, and provide cohesive support for the executive team
• Support special projects, conduct research, and prepare presentations, reports, and agendas as needed
• Manage administrative tasks such as expense reports, document management, and maintaining organizational systems to ensure smooth operations
• Handle sensitive information with the highest level of professionalism and confidentiality

Preferred Qualifications

Bachelor’s degree or equivalent experience

Benefits

• Excellent health, dental, and vision insurance
• 401k matching
• Generous parental leave for anyone who is growing their family, regardless of gender
• Lifetime maximum benefit for family planning and fertility
• Flexible vacation and work hours
• The best equipment to help you do your job: computers, monitors, desks, chairs, headphones, speakers, webcams, keyboards, mice, etc