Remote Executive Assistant

Summary

Join our team as an Administrative Assistant and help guide the ever-evolving needs of our growth-minded team. As a key support person for Executive leadership, you'll empower them to reach their greatest potential, clearing roadblocks along the way.

Requirements

• 3+ years of professional experience in a business environment
• Experience supporting a C-level executive or partner(s) in a law firm
• Demonstrated experience successfully managing projects in a fast-paced environment
• Must have a working laptop/pc and internet and back-up connection
• Experience with or ability to quickly learn new technologies, including Google for Work
• A high level of discretion regarding sensitive and confidential information
• A strong desire for growth, feedback, and ongoing learning
• Superior organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
• Excellent written and oral communication skills
• Ability to present facts and recommendations effectively
• Strong negotiation skills
• Ability to adapt in stressful situations
• Ability to effectively delegate tasks to others
• Detail-obsessed, while remaining efficient
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Friendly and professional demeanor
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

Responsibilities

• Provide support to the leaders of the Executive team
• Coordinate internal meetings, manage all logistics and collaborate with stakeholders to determine meeting agendas and objectives
• Implement consistent branding and design guidelines to create visually engaging and informative slide decks for presentations
• Work closely with subject matter experts to gather content and ensure accuracy and relevancy for presentations
• Conduct internal research, analyze data to identify trends and prepare presentations with actionable insights for executive-level meetings
• Assist in crafting clear and concise communications, including emails, announcements and reports
• Plan, organize, and manage all resources (people and materials) for the successful execution of special projects
• Plan and coordinate company events
• Act as a facilitator or host to a variety of virtual meetings
• Prepare a variety of highly confidential, specialized, and recurrent reports
• Arrange conference calls
• Perform other duties as assigned

Benefits

• Enrollment in Philippine statutory benefits
• Healthcare reimbursement
• Company holidays to include all regular holidays declared by the Philippine government
• 14 days annual paid time off
• APAC First Friday speaker series where you can earn a bonus for presenting
• Ongoing career development opportunities, mentorship program, and more