Executive Assistant

Summary

Join Thumbtack's Administrative Team as an Executive Assistant, providing strategic support to senior leaders. You will manage complex priorities, optimize their time, and overcome organizational challenges. This highly visible role involves calendar management, travel arrangements, expense reporting, and support for offsite events and strategic projects. You will also draft communications, coordinate with external parties, perform general administrative tasks, and partner with the Employee Experience Team. Success requires 2+ years of relevant experience supporting multiple senior leaders, strong communication skills, proficiency in Google applications, and exceptional attention to detail. Salary ranges vary by location.

Requirements

• 2+ years of administrative or related experience, supporting multiple senior leaders simultaneously
• Proven self-starter with a track record of independently driving complex projects to completion with minimal oversight
• Highly detail-oriented with the ability to think strategically and offer thoughtful recommendations
• Exceptional written and verbal communication skills
• Proficient in Google applications (Docs, Sheets, Calendar, etc.)
• Strong critical thinking and problem-solving abilities
• Adaptable and diplomatic, with the judgment to navigate varying leadership styles and dynamic situations

Responsibilities

• Provide comprehensive support to senior leaders, including strategic calendar management in Google Calendar (60%), travel and accommodation bookings (10%), monthly expense reporting (10%), and support for offsite events, meetings preparation, and strategic projects (20%)
• Draft, route, and manage written and verbal communications with exceptional discretion and confidentiality across multiple platforms
• Coordinate with external parties and their executive staff on frequent/regular meetings
• Perform general administrative tasks such as taking detailed meeting notes and preparing relevant materials
• Partner with the Employee Experience (EX) Team to plan and execute team events
• Support budget tracking and reconciliation, including invoice management, expense submission/approvals, and resolution of AP/AR issues