Executive Assistant

Summary

Join TorkLaw, a fast-growing, award-winning law firm, as an Executive Assistant to the COO! This pivotal role ensures seamless coordination of administrative tasks, strategic projects, and communications. You will manage calendars, meetings, travel, and events, while serving as a key liaison. The ideal candidate possesses 5+ years of experience supporting senior executives, strong communication skills, and proficiency in various software. TorkLaw offers a supportive and fun work environment with competitive benefits, including paid time off, medical insurance, 401k matching, and professional development opportunities. This position is located in Irvine, CA.

Requirements

• 5+ year experience as an Executive assistant supporting senior executive
• Digital Proficiency in all Operating Systems, Browsers, MS Word, Excel and PowerPoint, Outlook, etc
• Strong oral and written communications skills
• Able to handle sensitive information with discretion
• Excellent problem-solving and organizational skills
• Must have a professional demeanor and respect confidentiality and security protocols
• Polished presentation skills with the ability to confidently react to situations in a timely and professional manner
• Ability to exercise good judgment, focusing on prioritizing the Executive's schedule

Responsibilities

• Manage calendars, meetings, correspondence, and prepare high-quality reports and presentations
• Organize meetings, create agendas, take minutes, and arrange detailed travel itineraries
• Plan and execute strategic projects and key events, including staff retreats and quarterly team-building activities
• Serve as the primary contact for stakeholders and act as a liaison for LawWorks members and community initiatives
• Prepare executive summaries, draft the CEO’s weekly letter, and manage firm suite invitations and catering

Preferred Qualifications

College degree

Benefits

• 12 paid holidays annually
• 10 days of paid vacation annually
• 6 days of sick leave annually
• Medical insurance for enrolled employee (Optional dependent’s coverage available at employee’s cost)
• Optional Dental, Vision, Life and Disability insurance plans
• 401(k) with 4% fully vested safe-harbor company match
• Communications stipend for remote employees
• Training and continuing education budget
• Regular firm events (happy hours, team building, holiday party, etc)
• Laptops are replaced every 3 years. After 3 years, your work laptop will become your personal laptop