Executive Assistant

Summary

Join Hims & Hers Health, Inc. as a C-level Executive Assistant, supporting the Chief Corporate Affairs Officer. This pivotal role requires close collaboration with senior executives, ensuring smooth operations and maximizing their productivity. You will manage complex calendars, coordinate travel and meetings, process expense reports, and assist with onboarding. The ideal candidate is highly organized, professional, and adaptable, thriving in a fast-paced environment. This position offers a competitive salary and benefits package, including unlimited PTO, comprehensive health benefits, and an employee stock purchase program. The role involves approximately 15% travel.

Requirements

• 5+ years of experience as an Executive Assistant
• Experience with Executive-Level calendar management, including working across multiple time zones and domestic and/or international travel coordination
• Proficiency in Microsoft Office and G-suite products
• Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision
• Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
• Be approachable and collaborative with all team members/peers
• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
• Takes initiative in researching, implementing, and improving systems and processes
• Ability to quickly learn organizational structure and the objectives of the team
• Ability to build a strong internal network
• Respects and maintains confidentiality and sensitive information

Responsibilities

• Represent the Executive with poised and highly professional written and verbal communication, both internally and externally. A high level of integrity and discretion is a must
• Manage and organize the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the Executive when questions arise that require their input
• Coordinate logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees. Additionally, partner with our internal events team on larger-scale events
• Coordinate domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics
• Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance
• Assist with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources
• Partner with other Executive Assistants to provide additional support or backup when needed

Benefits

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• Employee discounts on hims & hers & Apostrophe online products
• 401k benefits with employer matching contribution
• Offsite team retreats