Executive Assistant

Summary

Join DEPT®'s Executive Support & Travel team in Amsterdam or Rotterdam as an ambitious and talented individual. You will be the central point of contact, managing executive calendars, coordinating travel arrangements, and acting as a liaison between executives and stakeholders. This role requires strong organizational skills, proficiency in English and Dutch, and experience as a Personal Assistant or Executive Assistant. The position offers a flexible 32-hour work week, with core days being Tuesday, Thursday, and Friday. DEPT® provides a supportive and inclusive work environment with various benefits, including remote work options, professional development opportunities, and wellness programs.

Requirements

• Professional working proficiency in English and Dutch language
• Previous experience as Personal Assistant or Executive Assistant or similar
• Our team works with Google and all things Google; drive/sheets/email/calendar. It is important that you work well with Google systems
• Strong organizational and time management skills
• Are a great multi-tasker who is used to juggling competing priorities
• Availability for 32 hours a week (core days are Tuesday, Thursday and Friday; the remaining hours are allocated based on your preference)

Responsibilities

• Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships
• Anticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed
• Prioritize and work efficiently and handle confidential information discreetly
• Booking trips and accommodations for the Executive team, overseeing all travel arrangements within DEPT®, researching hotels, and organizing conferences

Preferred Qualifications

A reasonable degree of flexibility around the working hours is appreciated

Benefits

• The choice to work where you are most productive: whether that is in one of our offices, or abroad for 13 weeks a year. Rather work from home? No problem! We’ll provide you with the best of class materials, such as a high-quality laptop, monitor, work phone and the necessary furniture
• DEPT®/YOU Learning Menu and DEPT®/YOU Special Programs. Develop your skills with courses and programs tailored to your needs
• Stay happy and healthy with a contribution to your health through the OpenUp platform, gym and wellness discounts, and healthy lunches at the office
• Get a discount on your lease bike and ride in style. You can also enjoy hassle free-commutes with an NS Business Card