Executive Assistant

Summary

Join our team as a highly capable Executive Assistant with the potential to grow into an Operations Associate role! This is a unique opportunity to transition into broader operations leadership, starting by directly supporting the company’s Founder and gradually shaping internal systems across various real estate functions. The role is perfect for someone seeking cross-functional experience in real estate, FinTech, or Proptech. Every entry-level role offers a pathway to Director-level leadership. Enjoy full-time remote work with flexible hours, direct collaboration with the Founder and senior team, and fast-track growth in a mission-driven company. You'll gain in-depth exposure to acquisitions, capital raising, leasing, asset management, and operations, helping shape internal systems as the company scales.

Requirements

• 3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field
• Proven ability to create or refine operational processes (not just follow them)
• Strong autonomy, time management, and coordination skills across different teams
• Excellent digital organization, attention to detail, and written communication
• Proficiency in Google Workspace, HubSpot (or similar CRMs), and project management tools like Asana
• Availability during Pacific or Mountain Time working hours
• Passion for innovation in solving affordable housing challenges

Responsibilities

• Manage the Founder’s calendar, tasks, email, and meeting coordination
• Keep CRM (HubSpot) and Google Drive organized and updated
• Format, proofread, and file documents like pitch decks, contracts, and investment memos
• Coordinate meetings with internal and external stakeholders, ensuring agenda alignment
• Collect KPIs from property management staff and assist in leasing/renewal coordination
• Provide support in communications with vendors and contractors as needed
• Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding
• Document and maintain process guides (Google Docs, Loom videos, checklists, etc.)
• Coordinate workflows between acquisitions, renovations, and lease-up phases
• Manage vendor and partner databases, track compliance, and performance metrics
• Support recruiting and onboarding of new team members

Benefits

• Full-time remote work with flexible hours
• Direct collaboration with the Founder and senior team
• Fast-track growth into leadership in a mission-driven company
• In-depth exposure to acquisitions, capital raising, leasing, asset management, and operations
• Opportunity to help shape internal systems as the company scales toward 500+ units