Executive Assistant

Summary

Join our small, nimble product design agency as a part-time Executive Assistant! This contract position offers growth potential and is perfect for organized, proactive individuals with excellent writing skills and remote work experience. You will be a key player in assisting our leadership team with growth tasks and ensuring the smooth operation of our day-to-day activities. Collaborate with a talented team on cutting-edge projects, while gaining exposure to the latest technologies and developing your skills. We offer a flexible, remote work environment with opportunities for professional growth.

Requirements

• Have excellent writing skills and communicate clearly and effectively (whether by email, phone, Slack, or Loom)
• Be super organized, detail-oriented, and proactive
• Be curious, and open to learning about new subjects
• Have familiarity with marketing tools (website builders, google analytics, basic visual design tool such as Canva)
• Be comfortable with managing multiple tasks and projects at the same time
• Have previous remote work experience
• Be tech-savvy and able to pick up new tools quickly
• Have previous experience as an assistant or equivalent

Responsibilities

• Keep the schedule on track, set up meetings, and make sure everything runs on time
• Handle the inbox, respond to emails, and make sure nothing important slips through the cracks—while writing with clarity and professionalism
• Help with outreach to potential clients or partners, schedule follow-ups, and ensure all communication is polished and on-point
• Use tools like ClickUp or Notion to stay on top of projects and make sure deadlines are met
• Be the go-to person for coordinating with clients and vendors, setting up calls, and ensuring clear communication
• Help research potential leads or vendors and assist with gathering information to support our business decisions—all while delivering well-structured summaries and reports
• Use async tools like Loom to explain updates, walk through work, and keep clients or partners in the loop—so being comfortable on camera is a must

Preferred Qualifications

Have experience with Slack, ClickUp, and Loom

Benefits

• Flexibility
• Autonomy
• Opportunities for development and employee growth
• Remote work