Executive Assistant

Summary

Join Pismo, a technology company providing a comprehensive processing platform for banking and financial markets, as a temporary Executive Assistant! This 7-month remote position based in São Paulo will support the Commercial Office VP. You will manage executive commitments, organize travel, facilitate communication, and handle administrative tasks. Occasional in-office presence may be required. Success requires strong communication, organizational, and analytical skills, along with intermediate proficiency in Excel, PowerPoint, English, and Spanish.

Requirements

• Be based in São Paulo
• Occasional in-office presence may be required
• English - Intermediate or Advanced
• Previous experience in similar roles
• Excel and Power Point Intermediate
• Negotiation
• Analytical Vision
• Ability to set priorities
• Communication Skills
• Easy adaptation to changes
• Excel and Power Point Intermediate
• Spanish - Intermediate
• This is a temporary role for a duration of 7 months

Responsibilities

• Provide support to the company’s Commercial Office VP with the organization of their routines
• Manage the commitments of the company's main executives and guarantee support for both day-to-day activities and travel
• Provide executive and administrative support to the Vice President of the Commercial Office, including daily management, organizing and prioritizing key commitments and internal or external meetings
• Facilitate communication between executives and internal and external teams, ensuring clarity and effectiveness in information
• Plan and coordinate travel, including booking flights, accommodation and itineraries
• Administrative functions, such as credit card expenses, opening cards, ensuring documents are signed, travel organization (hotel reservation, plane ticket, travel insurance, transfers, requesting refunds/expenses
• Work closely with other stakeholders such as office manager, EAs, and administrators to ensure the smooth running of external meetings and events
• Maintain the confidentiality of sensitive information and treat all communications and documents discreetly
• Executives feel they can trust management of their schedules
• Good dialogue with counterparts or executive teams
• Pragmatism and good experience of executives in events and travel

Benefits

This is a remote position