Executive Assistant

Summary

Join Wiz, a rapidly growing cloud security company, as an Executive Assistant supporting the Senior Vice President of Technical Solutions. This high-profile role demands handling confidential information, interacting with senior executives and clients, and exhibiting strong organizational and communication skills. You will manage calendars, emails, and tasks, optimize meetings, and coordinate projects. Success requires 10+ years of relevant experience in a similar role within a SaaS organization, along with exceptional organizational, communication, and problem-solving skills. The ideal candidate is adaptable, tech-savvy, discreet, and proactive, demonstrating initiative and professionalism.

Requirements

• Minimum 10+ years of relevant experience in senior/executive-level support in an EA / PA role in mid- to large-sized SaaS organizations
• Excel in organizing schedules, managing appointments, and coordinating meetings. Prioritize tasks effectively and ensure that deadlines are met promptly
• Possess excellent verbal and written communication skills to interact effectively with both internal and external stakeholders
• Maintain accuracy and precision in all tasks, from proofreading documents to managing intricate logistics
• Be adaptable and capable of thriving in a fast-paced environment, handling shifting priorities and unexpected challenges seamlessly
• Be proficient with various software and tools to streamline workflows, manage data, and enhance efficiency
• Employ a proactive approach to problem-solving, resolving issues independently and anticipating potential problems
• Handle sensitive information with the utmost confidentiality and integrity
• Anticipate the needs of the executive, identify opportunities for improvement, and take action without explicit instruction
• Possess exceptional time management skills for effectively juggling multiple tasks and deadlines, prioritizing efficiently and allocating time wisely
• Maintain a high level of professionalism in all interactions, presenting oneself professionally, exercising diplomacy, and fostering positive relationships with colleagues and clients

Responsibilities

• Streamline the executive’s schedule by prioritizing essential tasks, minimizing distractions, and ensuring that time is allocated effectively
• Implement strategies to manage email overload, such as sorting messages by priority, drafting responses on behalf of the executive, and setting up filters or auto-responses for routine inquiries
• Help identify and prioritize tasks based on their importance and impact, utilizing techniques like the Eisenhower Matrix or other productivity frameworks
• Implement time-blocking techniques to allocate specific time slots for focused work and meetings, thereby optimizing productivity and minimizing interruptions
• Streamline meeting processes by setting clear agendas, limiting meeting duration, and ensuring that only essential participants are included, thus reducing time wasted in unproductive meetings
• Organize and centralize information using digital tools or systems, making it easily accessible and facilitating efficient decision-making
• Identify tasks that can be delegated to other team members or external resources, allowing focus on high-priority responsibilities and strategic initiatives
• Assist with project management tasks, including timeline tracking, progress reporting, and stakeholder coordination, to ensure that projects are completed on schedule and within budget
• Serve as a point of contact for internal and external communication, filtering messages, responding to inquiries, and facilitating communication between the executive and various stakeholders
• Actively seek opportunities to optimize processes, improve efficiency, and implement time-saving strategies

Preferred Qualifications

If your experience is close but doesn’t fulfill all requirements, please apply