Executive Assistant

Summary

Join Zipdev's remote team as a talented Executive Assistant, collaborating with a US-based client. You will provide pivotal support to three departments (HR, Accounting & Operations), directly assisting the CEO with administrative tasks and special projects. This role requires strong HR, accounting, and operational skills, proficiency in various software, and excellent communication and problem-solving abilities. The ideal candidate possesses 3+ years of progressive administrative support experience, including at least one year supporting executives. Zipdev offers a remote work environment, paid time off, various holidays, parental leave, and several unique reimbursement and bonus programs.

Requirements

• Proficiency using Google Workplace, Asana, Hubspot, QuickBooks, and Paylocity, among others
• 3+ years of progressive administrative support experience with at least one-year supporting executive level
• Proficiency in Google Workplace software: Gmail, Sheets, Docs, etc
• Proficiency using HubSpot (CRM)
• Ability to analyze and validate expenses using QuickBooks
• Familiarity with Paylocity and Asana
• Strong written and verbal communication skills
• Effective organizational and problem-solving skills
• Experience composing professional emails, etc
• Team player, willing to jump in where needed, wear multiple hats throughout the day if need be to support the CEO and his team
• Well-organized and detail-oriented
• Quick learner, able to pick up new software systems and processes quickly
• Able to observe strict confidentiality

Responsibilities

• Directly support the CEO with administrative tasks and special projects, using a proactive mentality and exceptional attention to detail
• Support HR-related activities, for example, Resume Screenings, Recruitment, etc
• Management of operations, such as preparing candidates for interviews, management of Asana, usage of Google Workplace, etc
• Assist the Accountability department with the usage of QuickBooks, reporting, and analysis

Preferred Qualifications

• Creative and willing to share ideas
• Takes initiative and can prioritize tasks
• Thrives in a fast-paced, busy work environment
• Desire to learn from exceptional leadership in a support role

Benefits

• Work Remote Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms