Executive Assistant, Bookkeeper

Summary

Join our theatre investment and production company as a highly organized and proactive Executive Assistant/Bookkeeper! This part-time, remote position (20 hours/week, PST) requires managing investor relations, maintaining financial records, streamlining operations, and ensuring smooth production execution. You will handle confidential investor communication, manage financial data using a relational database, update our website (Squarespace), and provide general administrative support. Database experience, excellent communication skills, and proficiency in various software are essential. A passion for theatre and social media/marketing experience are beneficial.

Requirements

• Strong understanding of bookkeeping principles and the ability to track financial data and generate summaries
• Demonstrable proficiency in word-processing, spreadsheets, presentation, cloud-storage, and data software (Google Suite and MSO Suite)
• Excellent written and verbal communication skills, with experience in email correspondence and creating professional investor updates
• Strong relational database management skills
• Familiarity with Squarespace or similar platforms; experience in updating and maintaining website content
• Ability to learn new tools, systems, and processes to improve efficiency
• Initiative to recommend and implement improved workflows or software
• Detail-oriented with a commitment to accuracy
• Ability to work independently while maintaining regular communication

Responsibilities

• Treat confidential information with discretion and maintain the highest level of professionalism
• Professionally manage email correspondence with investors synthesizing updates into concise, accurate reports
• Ensure timely communication and delivery of updates, reports, and financial summaries
• Maintain detailed records of investor participation, contributions, and returns, ensuring accuracy and transparency
• Monitor and organize investor contributions and returns
• Understand bookkeeping principles and track financial data
• Create and maintain a relational database to generate organized, clear financial summaries
• Lead the migration and management of company data to a new relational database system
• Store all producer, investor, and production information and supporting files for easy online access
• Evaluate and suggest alternative tools/software to optimize processes
• Implement improved workflows and systems to enhance efficiency
• Periodically update the company's website (using Squarespace), including production information and event details
• Ensure the website remains up-to-date, functional, and aligned with the brand’s goals
• Provide general administrative support, such as scheduling meetings and managing correspondence

Preferred Qualifications

• Passion for theatre is a plus!
• A passion for theatre and social media/marketing experience are a plus