Personal & Executive Assistant

Summary

Join Joffe Emergency Services and The Approach Group as a Personal & Executive Assistant, supporting both the CEO and Founder in a hybrid role. This position requires exceptional organization, discretion, and adaptability to manage both executive and personal responsibilities across different time zones. As a Personal Assistant to the CEO in Los Angeles, you will provide direct personal and household support, including calendar management, household management, errands, meal prep, pet care, vehicle maintenance, travel assistance, and airport transportation. As an Executive Assistant to the Founder remotely, you will provide high-level administrative support, including calendar management, email correspondence, research, reporting, presentation development, travel logistics, event planning, and serving as the primary point of contact for external stakeholders. This role offers a competitive salary, benefits, and professional development opportunities.

Requirements

• Must be based in Los Angeles, CA to support the CEO in person while managing remote tasks for the Founder
• Minimum 1-3 years in an administrative role
• Exceptional organizational and multitasking skills
• Strong written and verbal communication
• High discretion and confidentiality in handling sensitive matters
• Proficiency in Google Suite, Zoom, and task management software
• Strong problem-solving skills and ability to anticipate needs
• Ability to work across time zones and adapt to a fast-paced environment
• Valid CA driver’s license and operational vehicle
• Must be comfortable handling household management tasks and pet care

Responsibilities

• Provide direct personal and household support to the CEO
• Manage personal scheduling, travel arrangements, and household/vendor coordination
• Order and maintain household supplies, coordinate repairs with handyman or landlord, and oversee general upkeep
• Run errands such as grocery shopping, picking up/dropping off items, tracking mail/packages, depositing checks, and purchasing gifts
• Cook or prep meals, handle laundry, dishes, and general tidying (deep cleaning is handled separately)
• Walk, feed, and transport the CEO’s small dog to vet/grooming appointments
• Arrange car washes, refueling, and basic vehicle maintenance as needed
• Assist with packing/unpacking for trips and stay at the CEO’s home while he’s away (or coordinate coverage)
• Provide occasional airport drop-offs/pickups
• Maintain a household manual with key contacts, vendors, and procedures
• Provide high-level administrative support, including calendar management and scheduling
• Manage email correspondence, follow-ups, and document preparation
• Assist with research, reporting, and presentation development
• Coordinate travel logistics and event planning
• Serve as the primary point of contact for external stakeholders
• Oversee special projects, strategic initiatives, and operational support tasks

Preferred Qualifications

• Experiencing working with C-suite executives, entrepreneurs, or founders preferred
• Experience in education, nonprofit, safety, or mission-driven organizations is a plus

Benefits

• Play a key role in two impactful organizations dedicated to safety, governance, and leadership
• Work in a dynamic, flexible hybrid role with opportunities for growth
• Collaborate with visionary leadership in a fast-paced yet supportive environment
• Competitive salary, benefits, and professional development opportunities