Executive Assistant

Summary

Join Carrum Health, a health tech company revolutionizing healthcare, as an Executive Assistant. This role combines executive support for the C-team with a focus on people operations, including hiring and employee experience. You will manage complex calendars, travel, and meetings, serve as a liaison between executives and stakeholders, and support logistics for board meetings and investor communications. Additionally, you will coordinate interviews, onboard new hires, and assist with employee engagement initiatives. This is a full-time, remote position with a preference for candidates in PT, MT, or CT timezones, offering a salary range of $80,000 - $100,000 depending on experience and location.

Requirements

• You have prior experience supporting a C-suite executive, CEO preferred, at a growth-stage startup
• You have been exposed to and have a keen interest in the broader People space
• Excellent organizational and multitasking skills with a keen eye for detail
• You enjoy solving problems and are eager to propose solutions and new ideas
• You are able to handle sensitive and confidential information with professionalism and discretion
• Enthusiastic, team-oriented, and eager to learn
• Entrepreneurial and resourceful — As a valued member of a close knit, high growth company, we need people who can find creative ways to make a big impact quickly and without much direction
• Experience handling deadlines, keeping many balls in the air, and prioritizing work in a fast-paced, dynamic environment
• Passion for collaborating cross-functionally with sales, operations, client success, data, and product teams to ideate, complete projects, and drive impactful results

Responsibilities

• Provide executive assistance support to entire C-team (largely dedicated to CEO and Chief Commercial Officer), including managing complex calendaring, travel planning and expenses, and meeting coordination
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups
• Craft and deliver internal and external communications on behalf of the executive team
• Drive special projects, presentations, and research to support executive priorities
• Support logistics for Board meetings and investor communications as needed
• Track and coordinate key company milestones, executive deadlines, and priorities
• Coordinate scheduling of interviews, ensuring a seamless experience for candidates and interviewers
• Communicate proactively with candidates regarding interview logistics, status updates, and next steps
• Assist in onboarding new hires, including documentation collection, HR system setup, and first-day logistics
• Help coordinate employee engagement initiatives, such as team events and recognition programs
• Provide project management and communications support to the People & Talent team on strategic initiatives

Benefits

• Flexible schedules and remote work
• Chicago and San Francisco offices available
• Self-managed vacation days, within reason
• Paid parental leave
• Health, vision, and dental insurance
• 401K retirement plan
• Stock option plan