Executive Assistant to the CEO

Summary

Join Kraus Hamdani Aerospace as an Executive Assistant to the CEO and CTO! This remote, full-time position requires exceptional discretion and the ability to work independently. You will provide high-level administrative and personal support, manage complex schedules, and coordinate travel arrangements. The role also involves strategic project coordination and communication with internal and external stakeholders. This is an ideal opportunity for a proactive individual who thrives in a fast-paced environment and is committed to supporting the company's mission. Competitive salary and benefits are offered, along with opportunities for professional growth within a cutting-edge aerospace company.

Requirements

• 6+ years of experience as an Executive Assistant, Personal Assistant, or similar role, with experience supporting C-level executives in a fast-paced, mission-driven environment
• Proven ability to manage complex schedules, priorities, and projects under tight deadlines
• Strong written and verbal communication skills, with the ability to adapt to different communication styles across the leadership team and clients
• A proactive mindset with a track record of creating and improving business processes
• Familiarity with GSuite, Office 365, Chat GPT, project management tools, and social media platforms
• Ability to work independently and remotely, with excellent time-management and organizational skills
• Experience in marketing and social media, with the ability to maintain a professional online presence

Responsibilities

• Act as a gatekeeper for the CEO by managing calendars, prioritizing tasks, arranging travel, and preparing meeting agendas
• Provide both professional and personal support, ensuring smooth coordination of work and home life, anticipating needs, and triaging any unexpected challenges
• Maintain high-level investor relations documentation, including board decks and fundraising materials
• Prepare concise and clear correspondence, presentations, and reports on behalf of the CEO
• Manage communication with internal and external stakeholders, serving as a liaison for the CEO & CTO
• Oversee and manage the CEO and CTO’s dynamic calendars, prioritizing appointments, ensuring adequate preparation for meetings, and balancing competing priorities
• Coordinate scheduling across different time zones with internal and external stakeholders, ensuring alignment and minimal overlap
• Proactively schedule and reschedule meetings, flagging conflicts, and ensuring optimal use of the executives’ time
• Regularly provide the CEO and CTO with updates on upcoming meetings, deadlines, and travel
• Track long-term goals and initiatives, ensuring key meetings and milestones are highlighted on the calendar
• Organize complex travel itineraries for both domestic and international trips
• Researching, booking, and confirming flights, accommodations, and transportation based on executive preferences
• Preparing detailed travel itineraries, including meeting times, locations, travel times, and any necessary local details (e.g., restaurants, airport logistics)
• Managing visa applications, travel documents, and maintaining records of past travel
• Coordinate any last-minute changes, cancellations, or updates, ensuring smooth transitions
• Track key deliverables, ensure daily tasks are prioritized, and support delegation to ensure work is distributed effectively across the leadership team
• Work closely with the Chief of Staff to support executive priorities, special projects, and strategic initiatives
• Document detailed and accurate meeting notes, translate discussions into action items, and follow up as necessary
• Provide administrative support to CEO, and as needed, the Co-Founder and CTO, ensuring that the CEO & CTO’s time are effectively managed and optimized
• Serve as the first point of contact for potential clients and investors, ensuring they are greeted and assisted professionally
• Collaborate with cross-functional teams and coordinate projects that contribute to the overall success of the company’s mission

Preferred Qualifications

• Paralegal or legal research experience
• Prior experience supporting executives in a VC-backed startup

Benefits

• Competitive salary (100,000 to 130,000 DOE) and benefits package
• The opportunity to work with a cutting-edge aerospace company, contributing to groundbreaking innovations
• A collaborative, mission-driven work environment with opportunities for professional growth
• Flexibility to work remotely with occasional travel as needed