Executive Assistant

Summary

Join Pearl Talent as an Executive Assistant, supporting the Sales & Marketing teams of a company transforming AI into a business advantage. You will manage daily tasks, ensure seamless operations, and drive strategic initiatives. Responsibilities include scheduling, communication, sales & marketing support, and administrative tasks. The role requires strong organizational skills, experience supporting executives, and project management expertise. Remote work with flexible hours is offered, along with competitive compensation and professional development opportunities.

Requirements

• Be highly organized and capable of managing multiple competing priorities effortlessly
• Have experience in supporting two CEOs and handling high-level executive coordination
• Possess strong written and verbal communication skills
• Have a background in handling recruitment or staffing
• Have a project management background with experience using tools such as Asana or Trello
• Be comfortable working in AI-driven environments and adapting to new technologies

Responsibilities

• Organize meetings for the Sales & Marketing team, including scheduling across multiple time zones, sending reminders, and preparing relevant materials like agendas or sales reports
• Coordinate logistics for in-person events, such as client meetings, or marketing campaigns
• Manage travel bookings for the team, including flights, accommodations, and itineraries, particularly for sales trips or conferences
• Draft, edit, and manage client-facing emails and internal communications, ensuring professionalism and alignment with the company's brand voice
• Assist in creating and distributing marketing materials like newsletters, social media posts, or event invitations
• Manage CRM systems (e.g., Salesforce or HubSpot) by updating client information, tracking sales leads, and generating reports
• Support marketing campaigns by coordinating timelines, tracking deliverables, and ensuring deadlines are met
• Assist with event planning for virtual webinars, workshops, including registration management and follow-up communications
• Conduct client research and prepare for meetings by gathering relevant insights, creating briefing documents, and ensuring the team has necessary materials to engage effectively
• Organize and maintain sales and marketing data, including campaign performance metrics, customer feedback, and sales pipeline updates
• Coordinate across tools like Slack, G-suite, Canva, and Zoom to ensure seamless communication and task management
• Provide support on ad hoc tasks such as market research, competitor analysis, or preparing client proposals to ensure team efficiency

Preferred Qualifications

• Have previous startup experience
• Have some experience in onboarding new clients and internal employees
• Demonstrate a professional demeanor with the ability to manage sensitive and confidential information

Benefits

• Collaborate with world-class AI experts and professionals in a dynamic industry
• Enjoy flexibility in work hours to maintain a healthy balance
• Earn a competitive salary based on your experience and skills
• Access mentorship, training, and global networking opportunities
• Standard PTO as per company policy
• US Federal Holidays