Executive Business Partner

Summary

Join ghSMART, a leading leadership advisory firm, as an Executive Business Partner supporting senior leaders. You will play a critical role in managing complex projects, client relations, and administrative tasks. This fully remote position requires strong project management, communication, and technical skills. The ideal candidate will have at least four years of experience in executive support and a bachelor's degree is preferred. ghSMART offers a competitive salary, performance bonuses, and a flexible work environment.

Requirements

• Minimum of 4 years’ experience in an executive support role
• High client service orientation: you are highly responsive with strong interpersonal and communication skills. You are incredibly organized, with superb attention to detail and a strong ability to execute
• Technically savvy: Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce
• Demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency, etc.)
• Handle multiple projects simultaneously and thrive in a fast-paced, deadline driven environment
• Proactive and self-motivated; you take initiative
• Act independently with very little supervision and great work ethic
• Handle sensitive information with the highest degree of integrity and confidentiality
• Must be located in the Sydney, Australia area

Responsibilities

• Provide proactive project management
• Coordinate with internal and external team members and make recommendations for meetings, project plan and timeline, team calls, data compilation, and survey administration
• Make recommendations for your consultant(s) with regard to their time management, prioritization, delegation, and organization
• Independently prepare correspondence, such as client contracts, client invoice requests, report templates, scheduling requests, and final client ready documents with impeccable attention to detail
• Partner with your consultant(s) to track key project milestones as well as progress against personal, team, and firm goals/targets
• Proactively manage complex meetings both internally and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach
• Manage frequent and detailed client invoice requests and expense reports; independently drive audit and reconciliation process to ensure proper reimbursement and client invoicing
• Assist with special projects and travel arrangements as needed
• Work with all colleagues to identify, establish, and maintain a positive work environment and authentic culture which encourages diversity, inclusion, and belonging

Preferred Qualifications

Bachelor’s degree

Benefits

• Base salary of A$120,000 - A$140,000
• Annual discretionary performance bonus
• Fully remote work
• Flexible schedules