Executive Operations Manager

Summary

Join our client's team as a Chief of Staff, a full-time remote position requiring EST time zone adherence. This crucial role supports the management team by handling scheduling, email management, and various administrative tasks to ensure smooth daily operations. The ideal candidate is highly organized, detail-oriented, and excels at multitasking in a dynamic environment. Responsibilities include calendar management, email communication, administrative support, task prioritization, and ad-hoc support. The position requires 4+ years of experience in a relevant role, proficiency in Google Workspace and other tools, and strong communication and time management skills.

Requirements

• 4+ years in an executive assistant, administrative support, or operations coordinator role
• Proficiency in using tools like Google Workspace, Slack, and task management software
• Demonstrated ability to handle multiple tasks with a high level of accuracy and efficiency
• Strong written and verbal communication skills
• Ability to prioritize tasks effectively and manage schedules efficiently
• Fluent in English

Responsibilities

• Efficiently organize meetings, and appointments, and manage schedules to optimize the time of the executive team
• Monitor, prioritize, and respond to emails on behalf of the team. Ensure prompt and accurate communication with clients and internal stakeholders
• Handle ad-hoc tasks such as credit card management, tracking expenses, and other administrative duties as required
• Assist in managing ongoing projects, following up on deadlines, and ensuring timely completion of assigned tasks
• Take initiative to identify and resolve issues independently, ensuring the smooth functioning of day-to-day operations

Preferred Qualifications

Has a marketing background and knows tools such as Canva