Executive Virtual Assistant

Summary

Join 20four7VA as an Executive Virtual Assistant and support a dynamic client in a fast-paced role. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple projects. You will provide executive support, manage events for the OSU Black Alumni Society, and assist with personal projects. The role demands proficiency in various software applications and strong communication skills. The initial workload is 40 hours per week in the PST time zone. This is a full-time, remote position.

Requirements

• Proven experience as an executive assistant or virtual assistant, supporting multiple projects and priorities
• Exceptional organizational and time-management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills, including the ability to compose
• Strong research and data entry skills with a high level of accuracy
• Proficiency in Google Workspace, Microsoft Office Suite, and social media platforms
• Ability to work independently and proactively with minimal supervision
• High level of discretion and confidentiality
• Must be available to work full-time (40 hours per week initially)
• Must be available to work within the Pacific Standard Time zone
• Must be available for daily and weekly check-ins and feedback to address progress, time management, and address any challenges

Responsibilities

• Manage and organize email inbox, prioritizing and responding to emails as needed
• Maintain an organized Google Drive, ensuring files are easily accessible and categorized
• Create and maintain daily, weekly, and monthly to-do lists, prioritizing tasks across multiple projects
• Prepare detailed meeting agendas and take accurate meeting minutes
• Conduct research on various topics, including leadership development programs, event venues, and potential collaborators
• Set up and organize budgets for multiple businesses, tracking inflows and outflows
• Create Standard Operating Procedures (SOPs): Document recurring tasks and processes to create SOPs to enable easy onboarding to follow established procedures, saving time and ensuring consistency
• Plan and coordinate logistics for major events, including the 4th Annual Golf Outing, the Inaugural Buckeyes Under 40 Scholarship and Awards Gala, and Homecoming
• Research event venues, negotiate with vendors, and manage event-related communications
• Develop and maintain the OSU Black Alumni Society Google Workspace, including an onboarding manual and welcome packet for new board members
• Edit and organize personal finance entries in Monarch Money software
• Assist with the development and execution of social media strategies for personal branding and the 'Leading Through God' project
• Contribute to the planning and development of self-improvement and children's books, including the creation of associated Instagram and YouTube channels
• Assist with the setup and launch of a podcast, including research, guest coordination, and content development
• Contribute to the development of personal and business websites, ensuring completion by June 2025
• Research and populate a 'Leading Through God' Google Sheet with relevant quotes, scriptures, and stories for each month of the year

Preferred Qualifications

• Experience with financial management software (e.g., Monarch Money) and a budget software or Sheets/Excel expertise is a plus
• Knowledge of or interest in leadership development and personal growth opportunities to grow the Executive’s skillset is a plus

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you