DreamHire.com is hiring a
Executive Virtual Assistant in Philippines

Summary

The job is for a remote Executive Assistant who will manage executives' schedules, respond to emails, assist with receipt management, coordinate with vendors and clients, provide administrative support, and act as a liaison between executives and stakeholders. Proven experience in an Executive Assistant or similar role is required along with excellent organizational skills, strong communication skills, proficiency in office software, high level of professionalism, strong attention to detail, proactivity, ability to work independently, flexibility, and adaptability.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role
• Excellent organizational and time management skills
• Strong communication skills, both written and verbal
• Proficient in using office software and productivity tools (e.g., Microsoft Office, Google Suite)
• High level of professionalism and integrity
• Strong attention to detail and problem-solving abilities
• Proactive and able to anticipate needs and take initiative
• Ability to work independently with minimal supervision
• Flexibility and adaptability to changing priorities and deadlines

Responsibilities

• Manage executives' calendars and schedules, including arranging appointments, meetings, and travel arrangements
• Respond to and prioritize emails on behalf of executives, ensuring timely and professional communication
• Assist with receipt management for our bookkeeper, including tracking and organizing expense reports and invoices
• Coordinate and collaborate with vendors and clients, including scheduling meetings, following up on action items, and ensuring smooth communication
• Provide administrative support as needed, including preparing documents, conducting research, and assisting with special projects
• Act as a liaison between executives and internal/external stakeholders, maintaining positive relationships and ensuring clear communication

Preferred Qualifications

Experience working remotely and using virtual collaboration tools is a plus

Benefits

• This position is fully remote
• Work hours may vary and will require flexibility to coordinate with team members in different time zones