Remote Executive Assistant

Summary

Join our dynamic team as an Executive Assistant and be entrusted with a diverse range of responsibilities to ensure seamless operations. As the sole point of contact for internal and external requests, you will coordinate meetings, maintain calendars, and handle confidential information with discretion.

Requirements

• High level of detail and accuracy in managing complex calendars
• Analytic approach and ability to plan strategically and think ahead
• Proficiently communicate with leadership and stakeholders across various levels
• Experience with worldwide calendaring and coordination
• Ability to thrive in a fully distributed team environment

Responsibilities

• Be extremely adept at fielding communications from diverse communication channels
• Be a master of organizing Telegram folders, email, Discord, and other communication mediums
• Review messages and communications, and surface important conversations while cutting through noise and distractions
• Coordinate internal and external meetings for the CEO with very tight calendars, giving meticulous attention to worldwide time zones and their effects on our distributed team
• Develop and maintain an understanding of the CEO calendaring guidelines and preferences in a way that supports his needs
• Be the sole point of contact for internal and external requests to schedule meetings with our team members
• Proactively maintain all calendar events to resolve any double bookings or other scheduling conflicts that may arise
• Remain aware of organizational happenings and how they may affect calendar events, and provide advance recommendations to reschedule or shift items to accommodate shifting priorities and sprints
• Strategic calendar management to ensure that the CEO can make the best use of their preferred working hours in his time zone
• Maintain a schedule of recurring teamwide meetings
• Collaborate with task reminders and follow-ups with internal and external people

Benefits

• Fully remote working environment
• Crypto or FIAT monthly fee payment
• Work Supplies, HW & Home Office Equipment
• Co-working space or home office-related expenses
• Any learning or education materials related to work
• Travel-related expenses that are related to work
• Any expenses related to food and entertainment for work
• Any expenses related to both physical or mental health and well-being