Moonshot is hiring a
Executive Assistant

Summary

The job is for an Executive Assistant supporting Moonshot's US team. The role involves scheduling, organizing meetings, preparing materials, and handling administrative tasks. The ideal candidate should have 2-4 years of experience supporting a senior executive or team, excellent communication skills, strong organizational abilities, and the ability to work with a diverse range of individuals.

Requirements

• Minimum two to four years experience supporting a senior executive or team
• Highly trustworthy
• Excellent written and verbal communication skills
• Exceptional writing, editing, and proofreading skills
• Strong organizational skills, with the ability to handle multiple responsibilities simultaneously
• Strong interpersonal skills and tact with ability to work effectively with external contacts and employees at all levels
• Impressive can-do attitude & a willingness to identify and deliver practical tasks in a timely manner
• Strong attention to detail
• A creative mind with an ability to suggest improvements
• Ability to maintain confidentiality and use discretion and diplomacy in both written and verbal communications
• Previous office experience and strong IT skills including comprehensive knowledge of Google Suite
• Willingness to work outside regular working hours where required
• Commitment to Moonshot’s mission

Responsibilities

• Work directly with US senior leadership to maintain their calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements
• Track priority tasks or requests for senior leadership review or action
• Prepare, reconcile, and submit expense reports
• Taking meeting minutes
• Event planning and logistics for Moonshot-facilitated training and meetings
• Providing support with external speaking engagements
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
• Compose and prepare emails relating to routine correspondence for the leadership’s signature

Preferred Qualifications

Bachelor’s degree preferred

Benefits

• 15 days paid leave annually plus federal holidays
• Private healthcare package, including coverage for partners and children
• Employee Assistance Program providing access to mental health support
• Generous maternity and paternity leave