Executive Virtual Assistant

Summary

Join our client, a premium Australian brand, as an Executive Virtual Assistant! Support senior leadership (CEO and COO) and boost operational efficiency. Responsibilities include managing inboxes, scheduling, conducting research, drafting documents, utilizing AI tools, and handling administrative tasks. You will need 2+ years of experience as a Virtual or Executive Assistant, supporting senior executives remotely. Proficiency in Google Workspace and project management tools is essential. Enjoy a permanent work-from-home setup with a full-time dayshift schedule (Australian business hours).

Requirements

• 2–3+ years in a Virtual Assistant or Executive Assistant role
• Experience supporting senior executives remotely
• Strong written and verbal communication in English
• Exceptional task prioritisation and time management skills
• Proficient in Google Workspace (Docs, Slides, Gmail, Calendar)
• Experience with Trello, ChatGPT, TL;DV (or similar tools)
• High level of integrity, discretion, and attention to detail
• Flexible, proactive, and results-oriented

Responsibilities

• Assist in managing inbox, tasks, and scheduling
• Conduct research and summarise business insights
• Draft and format documents, presentations, and meeting agendas
• Use AI tools (ChatGPT, TL;DV) for transcriptions and task follow-ups
• Maintain trackers, Trello boards shared docs, and support logistics
• Handle ad hoc admin tasks with urgency and discretion
• Monitor and triage the COO’s inbox, flag priorities, and draft responses
• Manage daily calendar — including reschedules and protected focus blocks
• Track deliverables and ensure timely task completion
• Format and edit reports and Google Slide presentations
• Use Trello and AI tools to streamline project visibility and reduce admin
• Support ongoing projects with proactive follow-ups

Benefits

• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)