Executive Assistant, Go-to-Market

Summary

Join Muck Rack as an Administrative Assistant, GTM and support the Chief Revenue Officer (CRO) and Go-to-Market team. Coordinate meetings across time zones, prepare executives for meetings, and manage logistics for various events. Assist with scheduling interviews, workshops, and team gatherings. Book meals and events, take meeting notes, and prepare briefings. Coordinate gift orders and take on ad-hoc initiatives. Success will be measured by meeting efficiency, event execution, material quality, and optimizing the CRO's time. The ideal candidate will have 2-4 years of administrative experience supporting a revenue executive in a GTM organization, experience in a fully distributed environment, and excellent communication and time management skills.

Requirements

• 2-4 years of administrative experience supporting a revenue executive, with experience working in a GTM organization and interfacing with customers – preferably within a B2B Tech/SaaS experience
• Experience working in a completely distributed (non-office) environment
• Proven ability to work closely with customers and prioritize their needs to deliver exceptional service and support
• Tech savvy and familiar with Google Calendar, Gmail, Slack, Google Presentations/PowerPoint and Zoom
• Have exceptional verbal and written communication skills, both internally and with customers, with a finely tuned attention to detail
• Have excellent time and project management skills, with an ability to prioritize and evaluate trade offs
• Proactive self-starter who anticipates needs, plans weeks or months ahead, and stays prepared for evolving priorities
• Able to handle sensitive data with care, maintain confidentiality, and exercise sound judgment in all communications and decisions
• Are comfortable managing up to get timely answers and push decisions forward
• Foster a "Winning Together" culture by consistently demonstrating a positive attitude, collaboration, and proactive support for team goals

Responsibilities

• Coordinate meetings across multiple time zones for prospects, customers, candidates, and internal teams
• Support executive preparation and ensure that our Chief Revenue Officer has the necessary information and context ahead of every meeting
• Assist with scheduling and logistics for interviews, weekly workshops, team dinners, and other key gatherings
• Book virtual and in-person meals and events, take detailed meeting notes, and prepare meeting briefings and potentially some light presentation material
• Coordinate gift orders for team members, customers, and prospects to strengthen relationships and team culture
• Take on ad-hoc initiatives like drafting team announcements and creating high-quality materials that support team goals

Benefits

• Remote Work, Forever
• Fully distributed team with a permanent remote setup
• Home office stipend, phone and internet reimbursement, coworking membership
• Virtual and in-person team bonding (lunches, events, competitions)
• Competitive geo-neutral pay in the U.S
• Annual reviews to ensure equity and market alignment
• Standardized bonus or commission structure
• 401(k) with employer contributions
• Equity opportunities
• Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
• 100% premium coverage for individuals on high-deductible plans
• 24/7 Virtual Care and Employee Assistance Program
• Employer-funded HSA contributions and other pre-tax benefits
• Quarterly wellness stipend and free Headspace subscription
• 4+ weeks of PTO, plus paid sick and mental health days
• 13 paid holidays with the option to swap for personal days
• Up to 16 weeks of fully paid parental leave
• Transparent pathways for internal mobility and promotion
• Bi-annual performance reviews, team workshops, and leadership training
• Unlimited access to Coursera and O’Reilly
• 2 additional PTO days annually for learning and development