Finance Assistant

Summary

Join Australia’s Leading Commercial Kitchen Exhaust and Specialist Cleaning Company as a Finance Assistant (Accounts Payable)! In this role, you will provide administrative support to the Finance Team, focusing on accounts payable processes. Responsibilities include processing supplier invoices, managing supplier relationships, and assisting with month-end closing. You will also support accounts receivable tasks as needed and handle phone and email inquiries. The position requires a minimum of two years of experience in accounts payable and strong attention to detail. A degree in accounting or finance is preferred. This is a full-time, permanent work-from-home position offering a competitive benefits package.

Requirements

• Minimum of 2 years of experience in accounts payable or a similar finance admin role
• Strong attention to detail, accuracy, and time management
• Excellent verbal and written English communication skills
• Ability to handle high volumes of transactions in a fast-paced setting
• Proficient in Microsoft Office (basic) and financial systems (e.g., Xero, Simpro)
• Comfortable handling phone duties and liaising with suppliers and customers
• A proactive, organised, and team-oriented approach

Responsibilities

• Receive, review, verify, and process supplier invoices
• Code invoices accurately and follow up for approvals
• Match invoices with purchase orders and ensure proper processing
• Organize supplier payments in line with cash flow
• Handle supplier onboarding and credit applications
• Manage supplier inquiries and maintain strong relationships
• Assist with month-end closing and generate AP reports
• Ensure compliance with financial policies and identify process improvements
• Allocate daily customer receipts and manage account adjustments
• Contact overdue customers and assist in debt recovery processes
• Maintain customer records and support refund processing
• Handle inbound/outbound calls related to AP inquiries and supplier issues
• Transfer customer calls to relevant operations teams as necessary
• Manage the finance email inbox, ensuring prompt and accurate responses
• Provide ad hoc finance reports and support special projects
• Uphold company policies and contribute to a smooth finance workflow

Preferred Qualifications

Associate's or Bachelor’s degree in accounting, finance, or a related field

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)