Finance And Administration Director

Summary

Join Bixal as a Finance and Administration Director for a USAID-funded project! This full-time, remote position (contingent on contract award) offers a unique opportunity to manage the financial and operational aspects of a comprehensive technical assistance program. You will lead day-to-day operations, ensuring compliance with USAID regulations, and collaborate closely with the Chief of Party. Responsibilities include budget management, subcontractor compliance, and supervision of the project operations team. This is a nine-year contract with Bixal committed to transparency and supporting your professional journey.

Requirements

• Master’s degree in a relevant field, plus at least 10 years experience, with six years of relevant experience in project operations management, preferably with USAID-funded projects or other international development programs
• Proven experience managing cost plus fixed fee contracts, time and materials and other similar USAID contract mechanisms
• Experience managing day-to-day operations, including administration, logistics, procurement, and budgeting
• Experience in financial management, budget development, monitoring, and reporting
• Demonstrated supervisory experience, including managing a team and fostering a collaborative work environment
• Demonstrated experience working on USAID-funded projects and supporting overseas staff
• Strong understanding of USAID regulations and procedures related to program implementation, budgeting, and reporting
• Excellent organizational abilities, with attention to detail and ability to meet deadlines
• Strong communication and interpersonal skills, particularly in liaising with USAID, vendors, and other key stakeholders
• Problem-solving skills and ability to troubleshoot operational and financial issues effectively
• Familiarity with event logistics and procurement processes on USAID-funded projects
• Ability to draft budgets, financial reports, and other project deliverables
• Demonstrated ability to manage subcontractors and ensure adherence to contractual requirements

Responsibilities

• Manage day-to-day activity operations, including administration, logistics, procurement, budgeting, and accounting
• Ensure program implementation, budgeting, and reporting are in accordance with USAID regulations and procedures and the specifications described under project activities
• Contribute to annual work planning, budgeting, and overall program financial management, including responding to data calls from USAID, as required
• Conduct quarterly subcontractor compliance checks for all deliverables, reporting, and adherence to flow-down clauses
• Manage transparent and efficient collaboration and project management tools Communicate promptly with USAID, vendors, and stakeholders, particularly when inquiries are made
• Support the COP in developing the project deliverables including: Monthly Financial Reports, Annual and Final Reports, etc
• Assist the COP in drafting budgets for activity work plans, work orders and buy-ins
• Support the COP in hiring and onboarding STTA consultants, as needed
• Manage and maintain up-to-date project inventories
• Support in-person event logistics and procure event/meeting space, as needed
• Supervise the project operations team, including a senior operations specialist, project associate, and events logistics specialist
• Assist the COP in identifying and implementing cost-saving opportunities, where appropriate
• Collaborate with people and culture to support hiring of local and regional talent and ensuring compliance to local labor laws

Preferred Qualifications

• Experience with quality improvement approaches
• Fluency in a second language (preferably French, Spanish, or Portuguese)
• Experience in supply chain
• Lived experience in Africa, Asia and/or Latin America

Benefits

• Competitive base salary
• Flex hours
• Work from home flexibility
• 401K with matching incentive
• Parental Leave
• Medical/dental/vision benefits
• Flex Spending Account
• Company provided short-term disability
• Company provided life insurance
• Commuter benefits
• Generous PTO
• 11 Paid holidays
• Professional development opportunities
• New business referral bonus