Finance & HR Specialist

Summary

Join Artifact, a dynamic team dedicated to accelerating AI impact for business clients, as a part-time (40-60%) specialist based in Switzerland. You will ensure smooth financial operations, manage payroll and HR administration, support compliance, and contribute to office administration. Responsibilities include daily accounting operations, preparing financial statements, handling payroll, managing employee data, supporting corporate governance, and managing documentation. The ideal candidate possesses an accounting diploma, minimum 5 years of Swiss accounting and payroll experience, strong knowledge of Swiss regulations, excellent organizational skills, proficiency in Excel and relevant software, and fluency in English, German, and French. A flexible hybrid work model is offered. The role involves working 2-3 days per week remotely or in Artifact offices in Lausanne, Zurich, or Bern.

Requirements

• Accounting diploma (e.g. Federal Diploma in Finance and Accounting or university degree in Finance/Business) for Switzerland
• Minimum 5 years of experience in accounting and payroll in Switzerland
• Strong knowledge of Swiss Code of Obligations and tax/social insurance regulations
• Excellent organizational and multitasking skills
• Proficiency in Excel and accounting/payroll software
• Experienced in using digital tools and AI-based solutions to improve efficiency
• Fluent in English; German and French required
• Availability for 2-3 days per week to work remotely (from Switzerland) or in our Artifact offices in Lausanne, Zürich or Bern
• Discreet, reliable, and able to handle confidential information

Responsibilities

• Ensure smooth financial operations: oversee day-to-day accounting tasks such as accounts payable/receivable, reconciliations, financial reporting, and expense management
• Manage payroll & HR administration: coordinate payroll activities and maintain employee records, benefits, and contracts, from onboarding to offboarding
• Support compliance & regulatory requirements: work closely with management and external partners to ensure adherence to Swiss legal frameworks, tax regulations, and HR good practices
• Contribute to office administration: handle general administrative tasks—such as order management, record-keeping, and maintaining office documentation—to support the management team
• Build trusted relationships: collaborate with internal teams and external stakeholders (accounting partners, auditors, insurers) to foster a transparent and compliant working environment
• Manage daily accounting operations including general ledger, accounts payable/receivable, bank reconciliations, and monthly accruals
• Prepare and analyze monthly cash flow statements, monitor budget vs. actuals, and support year-end closing with auditors
• Handle invoicing, payment tracking, and coordinate debt collection with management
• Manage VAT filings and ensure compliance with Swiss accounting standards (Swiss CO)
• Maintain asset register, oversee depreciation
• Oversee full payroll cycle including social insurance, tax-at-source, benefits enrollment, and year-end filings and pay slip distribution
• Manage employee data, contracts, onboarding, and reporting to social security authorities
• Track and administer absences, leaves (sick, parental, military), and bonus payouts
• Handle yearly social insurance declarations, establish yearly salary certificates and distribute to employees and authorities
• Support corporate governance: organize General Assembly, prepare minutes, and maintain shareholder register
• Manage legal and administrative documentation (contracts, NDAs, Docusign)
• Assist in organizing internal and client-facing events, CRM updates, and marketing campaign support
• Maintain digital and physical archives for financial and HR-related documentation

Benefits

A flexible Hybrid work model