Financial Coordinator

Summary

Join our team as a Financial Coordinator (Controller) and take ownership of all accounting operations for our custom apparel manufacturing and e-commerce business. Manage complex financial operations across multiple systems, including Traverse, Impress, and hundreds of Shopify stores. Leverage AI and automation to optimize processes while ensuring 100% accuracy in financial reporting and compliance. Key responsibilities include complete financial management and reporting, multi-platform e-commerce reconciliation, manufacturing cost accounting, cash flow management, team leadership, and AI implementation for accounting automation. The ideal candidate will have a Bachelor's degree in Accounting or Finance, a CPA or equivalent, and 7-10 years of progressive accounting experience, including at least 3 years in a controller or senior management role. Experience with ERP systems, e-commerce platforms, and multi-state sales tax compliance is essential. This is a full-time remote position.

Requirements

• Bachelor's Degree in Accounting, Finance, or related field
• Minimum 7-10 years progressive accounting experience with at least 3 years in controller/senior management role
• Advanced experience with Traverse, Impress, NetSuite, or similar integrated ERP systems
• Extensive Shopify experience with multi-store management and reconciliation
• Proven experience with US state sales tax compliance, registrations, and multi-jurisdictional filings
• Experience with sales tax automation tools (Avalara, TaxJar, or similar) and state filing systems
• Expert level Excel, advanced PowerBI or similar analytics tools
• Experience implementing accounting automation and AI solutions
• Experience with complex, multi-location financial operations

Responsibilities

• Complete financial management and reporting
• Multi-platform e-commerce reconciliation (hundreds of Shopify stores)
• Manufacturing cost accounting and job costing
• Cash flow management and strategic support
• Team leadership and process optimization
• AI implementation for accounting automation
• Complete Monthly Financial Close - Deliver accurate and timely financial statements within 10 business days
• Multi-System Data Management - Oversee data flow between Traverse (accounting), Impress (manufacturing ERP), and Shopify platforms
• Prepare and analyze: Income Statements with department/product line detail
• Prepare and analyze: Cash Flow Statements and projections
• Prepare and analyze: Balance Sheets with variance analysis
• Prepare and analyze: Job Costing reports from manufacturing operations
• Lead annual budgeting process and provide monthly variance analysis
• Manage cash flow decisions, payment timing, and collections strategy
• Reconcile revenue and cash deposits across hundreds of Shopify stores
• Ensure accurate reconciliation of Shopify Payments, PayPal, and other payment processors
• Comprehensive responsibility for: State Registration & Enrollment - Research, register, and enroll for sales tax permits in new US states as business expands
• Comprehensive responsibility for: Nexus Monitoring - Continuously monitor sales thresholds and activities to identify new state tax obligations
• Comprehensive responsibility for: Tax Calculations & Filings - Manage accurate sales tax calculations across all active states and ensure timely monthly/quarterly filings
• Comprehensive responsibility for: Compliance Updates - Stay current with changing state tax laws, rates, and requirements across all jurisdictions
• Comprehensive responsibility for: Exemption Management - Handle customer tax exemption certificates and maintain compliance documentation
• Implement proper revenue recognition policies across all sales channels
• Work with Impress ERP to track production costs and job profitability
• Oversee inventory valuation, cycle counting, and cost of goods sold calculations
• Analyze material, labor, and overhead variances
• Oversee accounts payable processes and vendor relationships
• Gradually implement AI tools to automate: Bank reconciliations
• Gradually implement AI tools to automate: Invoice processing and categorization
• Gradually implement AI tools to automate: Expense management
• Gradually implement AI tools to automate: Financial reporting processes
• Create and maintain detailed Standard Operating Procedures for all accounting processes
• Continuously identify and implement efficiency improvements
• Maintain comprehensive financial process documentation
• Direct supervision of Staff Accountant and any future accounting team members
• Ensure adherence to GAAP, tax regulations, and internal controls
• Coordinate and support external audit processes
• Provide financial insights to support business decision-making
• 100% Accuracy in financial reporting and reconciliations
• Zero Late Filings for tax returns, sales tax filings, and regulatory requirements
• Proactive Tax Compliance - Identify and register for new state tax obligations before penalties occur
• Monthly Close completed within 10 business days
• Process Documentation maintained and updated quarterly
• Automate 50% of manual reconciliation processes within 12 months using AI tools
• Reduce Month-End Close time by 30% within 6 months
• Implement Real-Time Reporting for cash flow and key financial metrics
• Create Scalable Systems to handle business growth without additional headcount
• Mentor Staff Accountant to handle day-to-day transactions independently
• Develop Cross-Training programs to ensure business continuity
• Provide Strategic Insights through monthly financial analysis and recommendations

Preferred Qualifications

• CPA or International Equivalent
• Manufacturing/E-commerce Experience - 5 years in manufacturing or e-commerce accounting

Benefits

• Performance Bonuses - Opportunity for quarterly bonuses based on performance metrics
• Professional Development - Budget for continuing education and professional certifications
• Equipment Allowance - Company-provided software licenses and equipment stipend
• Full-Time Remote Position - 40+ hours per week