Foundation Administrator

Summary

Join Help at Home's Community Foundation as a Foundation Administrator and make a meaningful impact. This remote position involves coordinating programs, supporting fundraising, managing donor engagement, and handling grant submissions. You will also support community outreach events and ensure efficient operations. The ideal candidate is highly organized, proactive, and passionate about creating positive change. A heart for service and the ability to keep things on track are essential. This role offers a chance to contribute to a mission-driven team and make a difference in communities nationwide.

Requirements

• Highly organized, detail-oriented, and able to manage competing priorities with minimal supervision
• Excellent communication skills (both written and verbal), including drafting donor correspondence and preparing meeting documents
• Proficiency in Microsoft Office, and CRM/donor management platforms (e.g., Donor Perfect, Submittable, other CRMs etc.)
• A passion for supporting healthcare, home care, and community-focused initiatives
• Associate’s degree in nonprofit management, business administration, communications, or related field
• Three (3) or more years of experience in nonprofit administration, executive support, development, or program coordination
• Prolonged periods sitting at a desk and working on a computer

Responsibilities

• Maintain calendars, schedules, and meeting logistics for the Foundation leadership team, ensuring timely and organized communication
• Assist in preparing documents, presentations, reports, and minutes for Foundation meetings, events, and donor interactions
• Organize internal systems (digital and physical) to maintain efficient record-keeping of Foundation activities, grants, and donor relationships
• Provide day-to-day administrative support as needed for Foundation leadership and cross-functional teams
• Assist with donor communications, including acknowledgments, follow-ups, and engagement tracking
• Help with the creation and distribution of fundraising materials, including proposals, sponsorship packets, and donor communications
• Coordinate logistics for fundraising campaigns, events, and donor stewardship activities
• Manage donor databases and CRM tools, ensuring accurate tracking and timely communication
• Assist in identifying grant opportunities, preparing applications, and managing submission deadlines
• Track and report on grants, helping to ensure timely and accurate grant reporting and Compliance
• Maintain a database for grants, including application status and follow-up communications
• Help coordinate volunteer opportunities, community outreach events, and partnerships
• Track metrics, feedback, and progress on community engagement activities
• Support Foundation’s visibility through social media or public relations efforts, as needed

Preferred Qualifications

• Experience in grant writing, fundraising strategy, or donor management
• Familiarity with home care, healthcare, or public health nonprofit environments
• Experience using project management software to manage workflows and deadlines
• Bachelor's degree preferred
• Experience in grant writing, fundraising strategy, or donor management
• Familiarity with home care, healthcare, or public health nonprofit environments
• Experience using project management software to manage workflows and deadlines

Benefits

• Direct deposit
• Healthcare, dental, and vision insurance
• Paid time off and parental leave
• 401k
• Ongoing, in-depth training opportunities
• Meaningful work with clients who need your help
• Career growth and experience with an industry leader with 40+years of history in a high-demand field