Hr Admin Assistant

Summary

Join DemandLab Europe as an Administrative Assistant and contribute to various administrative and clerical tasks, supporting managers and employees. You will handle payroll and timesheet management, HR-related duties, and general administrative activities. Strong Hungarian and English proficiency is essential, along with excellent organizational and communication skills. The role involves managing multiple initiatives, ensuring timely communication, and collaborating with various stakeholders. This is a 6-month fixed-term contract with a remote work model, offering competitive salary, benefits, and professional development opportunities. Living in Budapest is required.

Requirements

• Ability to effectively organize and manage multiple initiatives simultaneously
• Strong attention to detail, with a high degree of accuracy and excellent organizational skills, both analytical and problem-solving
• Ability to communicate effectively with senior management and other departments
• Ability to document and present work in a clear and concise manner
• Ability to multitask in a fast-paced and deadline-driven environment
• Strong communication skills with a high level of English and Hungarian proficiency, both verbal and written
• Minimum bachelor's degree in Human Resources, People Management, Education, Business, Marketing, or a related field
• Fluent in English and Hungarian, both written and spoken

Responsibilities

• Perform various administrative and clerical tasks
• Support our managers and employees
• Assist with daily needs
• Perform general administrative activities
• Crosscheck and approve Hungarian Time Sheets for accuracy and completeness
• Be the main contact for the local payroll and accounting company
• Assist with payroll processing
• Generate official internal documents such as offer letters, appointment letters, salary slips and warning letters
• Review the Contractor Vendor Sheet twice a month and ensure timely payments
• Assist the Canada-based HR Generalist with local administrative needs
• Manage freelance platforms
• Conduct discovery calls/phone screen interviews/panel interviews or reference checks
• Create and manage onboarding projects for new employees
• Conduct "mini-orientation" meetings for new Hires in Europe
• Manage health insurance and occupational health check-up services for Hungary
• Maintain compliance with federal, state, and local employment laws and regulations and recommended best practices
• Review policies and practices to maintain compliance
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
• Draft guidelines and standard operating procedures (SOP) as needed
• Assist in creating feedback surveys to guide analysis and decision-making around overall operations, training development, and opportunities for improvement
• Facilitate and schedule training sessions and meetings
• Ensure training courses and materials adhere to templates
• Maintain and monitor training plans and schedules
• Administer assessments after the completion of training courses
• Assist with developing training materials and processes
• Support the maintenance of DemandLab’s knowledge base
• Support in creating and maintaining training materials
• Update team certifications in the internal HRIS
• Provide team support in daily administrative duties, scheduling team events, booking meeting rooms, organizing team gatherings, and arranging hotel bookings as needed
• Research various topics
• Ensure timely communication and documentation with local vendors
• Maintain IT-related communication and administration
• Handle equipment requests and coordinate purchases
• Collaborate with our IT partners in Hungary and Canada/US for equipment requests, data erasure, and reports

Preferred Qualifications

• Instructional experience in a group business setting
• Additional coursework in either the Education or Human Resources field
• Up to 2 years of related education, human resources, or project coordination experience

Benefits

• Competitive Salary
• Monthly Utility Allowance
• Private Medical Insurance
• Time and Funding Dedicated to Personal and Professional Development
• Flexible Work Environment
• Work from Home
• Opportunity to work with prestigious, global B2B brands
• Opportunities for advancement in a fast-growing agency