HR Administrator

Summary

Join Form.com as a detail-oriented and proactive HR Administrator. You will play a key role in driving efficient HR processes and fostering a positive employee experience. Primary responsibilities include maintaining accurate employee records, coordinating HR processes, and ensuring compliance. You will collaborate with cross-functional teams and support initiatives that enhance people operations and company culture. This position offers a unique opportunity to join a collaborative and dynamic team in a fast-paced environment. The ideal candidate will have a strong foundation in HR operations and exceptional organizational skills.

Requirements

• Is highly organized and manages time effectively to meet deadlines
• Has a keen eye for detail and ensures accuracy in all tasks
• Communicates clearly and professionally, both verbally and in writing
• Handles confidential information with integrity and discretion
• Is proficient in using HRIS systems and other HR-related tools
• Understands employment laws and HR compliance requirements
• Approach challenges with strong problem-solving and sound decision-making skills
• Thrives both when working independently and in collaborative team settings
• Builds strong, trust-based relationships with employees across all levels
• Is confident using Microsoft Office applications, including Word, Excel, and PowerPoint

Responsibilities

• Ensure accurate and up-to-date employee information records, such as personal details, employment contracts, benefits, and performance reviews
• Handle confidential information with sensitivity and in compliance with data protection regulations
• Assist in recruitment by scheduling interviews, coordinating background checks, and preparing job offer letters
• Facilitate the onboarding process for new hires, including administering orientation programs and completing necessary paperwork
• Guide employees on HR policies, procedures, and employment-related matters
• Ensure compliance with legal requirements and internal policies, including maintaining employee handbooks and updating policies as needed
• Utilize HR software and databases to input, update, and retrieve employee data
• Generate reports and analyze data to support decision-making and identify trends or areas that require attention
• Collaborate with the finance department to ensure accurate and timely payroll processing
• Assist employees with benefits enrollment, changes, and queries
• Assist in organizing and coordinating training programs, workshops, and employee development initiatives
• Maintain training records and track employee participation
• Assist in managing employee relations matters, including conducting investigations, documenting incidents, and providing advice on dispute resolution processes
• Draft and review HR-related documents, such as employment contracts, promotion letters, and disciplinary records
• Ensure compliance with legal requirements and company policies
• Stay updated on HR laws, regulations, and best practices to ensure compliance
• Assist in drafting and updating HR policies and procedures accordingly
• Perform general administrative tasks, such as filing, photocopying, and answering phone calls
• Assist in organizing HR events and meetings

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field (or an equivalent combination of education and experience)
• Previous experience in a similar role as an HR Administrator or HR Assistant for at least 1 year
• Knowledge of HR best practices and current trends in a global environment
• Familiarity with various HR processes, such as recruitment, onboarding, payroll, and employee relations
• Understanding of HR-related legislation and compliance requirements
• Certification in Human Resources (e.g., PHR, SHRM-CP) is a plus

Benefits

Competitive compensation, including performance-based incentives