Human Resources Assistant

Summary

The HR Assistant is a full-time, exempt position based in Hybrid - Corporate Office, Midtown NYC. The role involves supporting the day-to-day operations of the Human Resources office, focusing on employee onboarding, orientation, compensation reviews, succession planning, compliance training, maintaining employee files, and more.

Requirements

• Possess basic personal computer skills
• Execute tasks with accuracy and attention to detail
• Perform responsibilities with honesty and integrity
• Maintain a professional level of stress tolerance
• Possess ability to adapt to changing environment

Responsibilities

• Assist Employment team in employee onboarding and orientation. Prepare new hire paperwork, schedule and facilitate smooth new-hire onboarding process to ensure a great employee experience
• Assist the CHRO with the annual compensation and performance review cycles for Bank and GOLF
• Coordinate the administration of the annual succession plan renewal with CHRO
• Assist in administration of companywide online compliance training system
• Responsible for departmental org charts including semi-annual updates and audits
• Assist with internal and external audits as needed
• Ensure departmental compliance with labor regulations
• Maintain employee files and records in electronic and paper form
• Complete projects assigned by management
• Create and maintain relationships and communication between HR Departments, foster and implement processes and procedures for streamlining internal HR initiatives
• Coordinate promotion schedule and summary sheets for officer promotions
• Create and maintain new hire accounts (Kronos, BAI, Tallie, Constant Contact)
• Oversee the Matching Gift program
• Manage the monthly billing for the HR corporate credit card
• Handle employment verifications as received
• Maintain inventory of office supplies and order as needed
• Send flowers to employees for bereavement purposes
• Mail out baby gifts to employees
• Confirm PTO balances as requested
• Assist with HR billing as needed
• Respond to incoming calls, e-mails, mail and in-person requests
• Comply with company policies, practices and procedures
• Attend meetings and prepare follow-up as needed
• Calendar management for CHRO
• Set goals, prioritize and execute duties of the position
• Manage documents, files and electronic information in an organized, efficient and secure manner
• Interact with employees and managers in a professional and pleasant manner
• Communicate written and oral communication at the highest level of professionalism and integrity
• Perform quality and quantity duties as expected for position
• Complete company required training courses as assigned