Human Resources Assistant

Summary

The Human Resources Assistant will support the daily operations of the HR department at MEMIC Group, handling tasks like recruitment, payroll, benefits, training, maintaining records, and providing customer service. The role requires a minimum of one year of administrative or customer service experience, strong attention to detail, proficiency in Microsoft Office Suite, and the ability to work in a fast-paced environment.

Requirements

• A minimum of one-year administrative and/or customer service experience preferred
• Prior Human Resources related experience preferred
• Strong attention to detail with a high level of accuracy a must
• Provide secure and confidential customer services at the highest level for our employees, and internal and external business partners
• Organize and prioritize assigned work, meet deadlines, and manage multiple tasks, while working in a fast-paced environment
• Proficient expertise of Microsoft Office Suite and related software applications
• Demonstrated ability to maintain a high level of confidentiality
• Communicate in a professional, respectful, concise, and accurate manner both verbally and in writing

Responsibilities

• Support day-to-day operation of Human Resources department
• Provide administrative support to HR Department
• Maintain accurate and up-to-date human resource files, records, policies, practices and documentation
• Assist the Recruitment team with background checks, references checks, scheduling interviews, posting positions
• Input employee changes into Human Resources Information System (HRIS) and company intranet
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc
• Assist with planning and execution of special events
• Complete new hire checklists accurately and timely
• Complete all termination checklists accurately and timely
• Create new and edit existing reports in our HRIS
• Act as a backup for Benefit Specialist on education processing and answering benefit questions
• Answer Employment Practice Liability Insurance (EPLI) line, input claims, set-up and maintain claim information, process payments and reconcile any discrepancies
• Assist with switchboard coverage
• Process invoices in accurate, complete, and timely manner
• Assist with department projects

Benefits

• Health Insurance options
• Dental Insurance options and Vision Insurance
• Employee Life Insurance/AD&D and Dependent Life Insurance options
• Short-term & Long-term Disability
• Health Savings Account with potential employer match
• Flexible Medical and Dependent Care Account
• Accident Insurance
• Critical Illness Insurance
• Employee Assistance Program
• Legal/Identify Theft Insurance options
• Long Term Care Insurance
• 401 (k) Retirement Plan with match up to 5%, plus profit sharing & discretionary contributions (subject to vesting)
• 4 weeks of Paid Time Off (PTO)
• 10 paid holidays
• Flextime schedules
• Paid Parental Leave
• Student loan paydown and refinancing assistance
• Educational assistance for job related courses, seminars, certifications or degrees
• One paid day every year to volunteer for your non-profit of choice
• On-site fitness center (Maine) or fitness reimbursement
• Subsidized parking
• Sit-Stand desks & daily stretch breaks