Imaging Project Coordinator

Summary

Join our Medical Imaging team in London, Ontario (remote based) as a Project Coordinator! This full-time, permanent position offers a salary range of $41,000-$68,000. You will provide administrative and project support, coordinating meetings, documents, and communications. Responsibilities include facilitating billing and payments, managing project materials, and acting as the first point of contact for project inquiries. You will ensure all activities align with quality standards and regulatory guidelines. The ideal candidate will have 1-3 years of relevant experience or a college diploma/degree in a related field, preferably in Health or Life Sciences. Strong communication and independent work skills are essential.

Requirements

• Have a minimum of one to three years of related work experience with ongoing training, or a minimum of a one-year College Advance Diploma/Degree in a relevant field of study
• Exhibit the following skills: Knowledge of clinical research, ability to work independently, strong communication skills, and the ability to work in a cross-functional environment

Responsibilities

• Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders
• Assist with document/process/report development, testing, tracking, distribution, and management
• Coordinate meetings, presentations, and training activities
• Facilitate billing and payment activities
• Act as first point of contact for project queries
• Ensure that all activities align with quality standards, project guidelines, corporate best practices, and regulatory standards and guidelines
• Prepare and coordinate flow of documents, materials, and resources for project meetings and presentations
• Prepare meeting agendas, minutes and documents
• Schedule and coordinate project committees, sponsor and site meetings
• Track training programs and activities
• Facilitate project invoicing, billing and payment document preparation including support documents
• Assist with internal and external communications throughout the project life cycle
• Assist team, providing timely administrative support, including form preparation, client/project information entry, creating logs, reports, and scripts
• Contribute to the creation and maintenance of project forms, documents and processes during the project life cycle
• Assist with project issue identification and resolution during audits that is consistent with project requirements
• Act as first point of contact for project queries, appropriately identifying, addressing, redirecting or escalating questions, protocol clarification requests and project/service issues appropriately, that are consistent with project requirements, regulatory standards and corporate code of conduct
• Manage and maintain project materials, tools, equipment and supplies, ensuring all activity is entered/recorded, distributed, tracked, monitored, updated, revised and/or maintained in accordance with project protocols, industry best practices and regulatory standards and guidelines

Preferred Qualifications

Have a College Advance Diploma/Degree in a relevant field of study, preferable in Health or Life Sciences, or Clinical Research