Immigration Administrator

Summary

Join Deel's Immigration Services team as a detail-oriented Immigration Administrator. You will support the physical processing of visa petitions and legal documentation, ensuring accurate printing, packaging, and expedited shipping. Responsibilities include reviewing and preparing documents, managing shipping and logistics, coordinating with clients, and handling administrative tasks. The ideal candidate will have experience in a similar role within US Immigration and possess strong attention to detail and organizational skills. This role requires handling sensitive documents and managing time-sensitive requests in a fast-paced environment. Deel offers competitive pay and benefits, including stock grant opportunities, additional perks, and flexible remote work options.

Requirements

• Experience in a similar role working in US Immigration as a legal secretary, administrative assistants or similar
• Detail orientated and excellent organizational and communication skills
• Ability to work in fast paced startup environment

Responsibilities

• Document & Filing Preparation: Review, print, compile, and quality-check immigration petitions and supporting documents per the government agency’s standards and internal protocols
• Shipping & Logistics Management: Generate shipping labels, package physical filings, schedule deliveries, and track and manage sensitive incoming physical mail (e.g., RFE responses, medical packets)
• Client Document Coordination: Rename and distribute approval notices and government correspondence via secure systems; liaise with clients for shipping details
• Administrative Operations: Manage office supply inventory, process vendor orders, and reconcile shipping and operations expenses in line with company policies. Document processes, create Standard Operating Procedures (SOPs) and assist with other immigration related operational duties as required
• Sensitive Document Handling: Process and ship time-sensitive or confidential materials, ensuring compliance with data protection and privacy protocols

Preferred Qualifications

Ideal candidate would be located in close proximity to a FedEx or UPS location and in PST timezone

Benefits

• Stock grant opportunities dependent on your role, employment status and location
• Additional perks and benefits based on your employment status and country
• The flexibility of remote work, including optional WeWork access