Manager of Operations

Summary

Join ApexRMS, a leading provider of environmental software solutions, as their Manager of Operations. This role offers a unique opportunity to lead and improve internal operations, positioning the company for scalable growth. You will work closely with the CEO and various teams to oversee day-to-day operations, refine internal processes, and manage financial reporting. The ideal candidate possesses at least 5 years of operational or administrative leadership experience, strong financial acumen, and proficiency in relevant software. This is a remote-first position with flexible hours, offering a supportive and collaborative work environment focused on environmental sustainability. The position involves significant responsibility and offers opportunities for growth within a dynamic organization.

Requirements

• At least 5 years of operational or administrative leadership experience, ideally within a growing organization or consulting environment
• Proven experience in financial reporting, budget management, and internal operations
• Experience managing company tools and workflows, particularly Excel and Quickbooks
• Highly organized, detail-oriented, and capable of managing multiple tasks independently
• Excel-proficient, including basic to intermediate functions and comfortable working with custom-built templates
• Strong communication and interpersonal skills; able to collaborate with remote and cross-functional teams
• A proactive problem-solver who takes initiative and thrives in a "take charge" role
• Passionate about sustainability and environmental decision-making

Responsibilities

• Oversee and improve day-to-day internal operations, including workflows across HR, IT, administration, and marketing
• Refine, implement, and manage internal processes using tools like Excel and proprietary software
• Ensure operational systems are efficient and aligned with company goals
• Lead project administration processes from initiation to completion, including archiving
• Support all staff with administrative and operational tasks as needed
• Liaise with HR consultants to update and maintain company policies
• Review contracts and liaise with legal counsel to ensure compliance and mitigate risk
• Take over the current CEO’s administrative duties, progressively assuming full responsibility over six months
• Create and maintain financial reports, including cash flow, income statements, balance sheets, revenue forecasts, and project profitability reports using Excel-based tools
• Oversee accounts payable and receivable, including invoice preparation, billing, and payments
• Collaborate with the bookkeeper and accountant for timely and accurate financial reporting via QuickBooks
• Administer payroll using Dayforce and manage employee benefits, liaising with external providers as needed
• Review and approve all company expenses
• Support government funding applications (internships, grants, etc.)
• Serve as a strategic advisor to the CEO, offering insights for decision-making and strategic planning
• Ensure that operational decisions align with long-term company objectives
• Provide administrative support to the CEO and leadership team, ensuring consistent communication across departments

Preferred Qualifications

Background in finance or accounting is strongly preferred

Benefits

• Remote-first work environment with flexible hours and scheduling
• Competitive compensation and benefits