Operations Coordinator

Summary

Join Appspace, a company passionate about creating better work experiences, as an Operations Coordinator. You will streamline and support Legal, Finance, and Order Entry functions company-wide. This role demands a proactive and detail-oriented individual to manage diverse responsibilities and ensure smooth operational flow. You will serve as the primary point of contact for various requests, manage records, handle incoming mail, support corporate governance, and provide project support. The position requires experience with legal documents, finance processes, SaaS companies, and large enterprise customers. Appspace offers a variety of benefits for US-based team members, including competitive salaries, comprehensive health coverage, paid parental leave, generous PTO, flexible work schedules, and remote work opportunities.

Requirements

• Experience with legal documents and contracts, finance processes, and tools
• Experience working with SaaS companies
• Experience working with large enterprise customers
• Comfortable working in a remote work environment
• Experience with CRM tools (Salesforce)
• Exceptional organizational skills
• Project coordination and management abilities
• Customer service mindset
• The ability to adapt quickly to changing priorities

Responsibilities

• Serve as the primary point of contact for all Legal, Finance, and Order Entry requests, managing intake, directing workflow to the appropriate parties (Legal, Security, Finance, Order Entry, etc.), and providing timely updates to internal stakeholders
• Comprehensive records management for customers and vendors, including processing vendor setup forms and ACH payments, and fulfilling customer requests for certificates of insurance
• Management of incoming mail, including review, distribution, and filing
• Support corporate governance tasks, including coordinating contract signatures and maintaining relevant documentation
• Providing project support for key strategic initiatives for Legal and Order Entry, Finance, and other departments as needed

Preferred Qualifications

Experience with CLM tools

Benefits

• Competitive salaries
• Medical, dental and vision coverage
• Disability coverage
• Employer paid life insurance
• Mental health resources
• 401(k) plan
• A fully paid parental leave program
• Generous PTO
• Flexible work schedules
• Remote work opportunities
• Paid company holidays
• Appspace Quiet Fridays (No non-essential internal meetings scheduled)
• A casual dress work environment