Operations Coordinator

Summary

Join our team as an Operations Coordinator and Inventory Planner! This remote position requires experience in inventory management, demand planning, and order processing. You will manage inventory using Fishbowl, process orders through SPS Commerce, and ensure data integrity across multiple systems. Collaboration with internal and external teams is crucial, as is providing reports and analysis. Proficiency in inventory management software, Google Sheets/Excel, and accounting concepts is essential. A Bachelor's degree in a related field is preferred but not required.

Requirements

• Previous experience in inventory management, preferably in a supply chain, pharmaceutical or consumer packaged goods (CPG) industry
• Proficiency in using inventory management software such as Fishbowl or similar systems
• Strong skills in Google Sheets/Excel for data analysis and reporting
• Familiarity and experience with accounting concepts
• Excellent communication and collaboration abilities
• Highly Important: Detail-oriented with a focus on accuracy and efficiency
• Ability to work independently and in a team environment
• Willingness to learn new software tools and adapt to changing requirements
• Creative and independent problem solver who can independently recognize issues and concerns and come to the table with ideas for solutions

Responsibilities

• Manage inventory using the designated system (Fishbowl), including creation of Purchase Orders, receipt of inventory produced by manufacturers, processing of manufacturer bills, and reconciliation of Purchase Orders
• Creation of sales orders through the designated inventory management system and management of communications sent through and received in EDI system (SPS Commerce)
• Ensure accurate and efficient handling of inventory cycles and data management
• Ensure data integrity across all systems including inventory management system (Fishbowl), accounting system (Quickbooks Online), Billing System (Bill.com) and EDI (SPS Commerce)
• Coordinate with internal teams to gather data on production schedule, inventory levels, excess inventory and safety stock, shipments, and sales trends
• Work closely with the Operations Manager and Logistics Manager to streamline processes and improve efficiency
• Work with Finance team to resolve financial discrepancies related to inventory purchasing, sales orders and inventory management system
• Provide reports and analysis on inventory performance and suggest improvements
• Collaborate with external partners, including 3rd party logistics providers and warehousing partners, and vendors (co-manufacturers, co-packers, freight forwarders) to optimize logistics and supply chain operations
• Stay updated on industry trends and best practices in inventory management and logistics

Preferred Qualifications

• Experience with accounting software, including Quickbooks Online, preferred
• Bachelor's degree in Supply Chain Management, Logistics, or a related field (preferred but not required)

Benefits

Remote