Operations Coordinator

Summary

Join Guidepoint's Insights team as an Operations Associate, supporting the hosting of teleconferences across APAC sectors. You will contact clients, manage event logistics, and ensure successful event execution. Responsibilities include managing correspondence, maximizing attendance, conducting post-event analysis, and assisting with internal documentation. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and the flexibility to work long hours. This remote position requires proficiency in MS Office, Google Suite, and internet research. Guidepoint offers competitive compensation and employee medical coverage.

Requirements

• Bachelor’s degree
• Exceptional organizational skills with meticulous attention to detail
• Ability to prioritize and multi-task and to work under tight deadlines
• Flexibility to work long and unpredictable hours
• Proficiency in MS-Office, Outlook, and Google Suite
• Proficient in the use of the internet for research
• Demonstrated ability to communicate effectively and persuasively, both verbally and textually
• Demonstrated ability to work both in a team atmosphere and autonomously
• A desire to work in a fast-paced entrepreneurial environment

Responsibilities

• Support operations associate in hosting teleconferences across sectors in APAC
• Contact clients to determine event interest, confirm predetermined advisors
• Send invitations to clients and oversee client RSVPs and compliance
• Manage all correspondence with advisors prior to meetings
• Assist in maximizing attendance at events, ensure events runs successfully and conduct post-event cost analysis and review client charges
• Assist in managing internal documents
• Work closely with other team members to ensure the successful execution of meetings via the scheduling of advisors for breakfast/lunch meetings agendas and teleconferences
• Provide the team with all relevant materials for the events including PowerPoint slides, event signage, and brochures

Preferred Qualifications

Previous project management experience

Benefits

• Competitive compensation
• Employee medical coverage