Operations Coordinator

Summary

Join Pearl Talent as an Operations Coordinator and embark on a high-growth journey supporting Business Operations and Deployment teams. This fully remote, full-time position requires strong organizational and problem-solving skills. You will manage calendars, coordinate travel, handle contracts and quotes, assist with procurement, and research technical solutions. The ideal candidate possesses project coordination, technical resourcefulness, and cross-functional experience. Pearl Talent offers a competitive compensation package including generous PTO, direct mentorship, learning and development opportunities, and a flexible work-life balance.

Requirements

• Manage tasks, track deliverables, and work across teams
• Research hardware specs and liaise with vendors (no AI or coding needed)
• Worked with technical, deployment, or engineering teams
• Keep stakeholders informed and manage documentation
• Familiarity with JIRA for tracking and spreadsheets for data management
• Adjust hours based on executive travel and time zones
• Track deadlines, follow up on tasks, and ensure accuracy

Responsibilities

• Manage calendars, schedule meetings, and track follow-ups
• Organize documentation for operational and technical initiatives
• Identify suppliers, gather quotes, and compare procurement options
• Compile vendor details, including pricing and product specs
• Track customer inquiries and ensure timely follow-ups
• Assist in gathering technical requirements for integrations
• Collect and compare pricing for technical components
• Assist in preparing quotes and managing order records
• Organize contracts, NDAs, and vendor agreements
• Monitor contract renewals and maintain digital records
• Coordinate product testing, deployments, and milestone tracking
• Prepare reports summarizing research and operational updates

Preferred Qualifications

• Experience with tools like Zapier
• Coordinating with suppliers and handling quotes
• Understanding on-site hardware installation logistics
• Identifying ways to improve efficiency
• Comfortable in a fast-paced, dynamic environment

Benefits

• Fully remote—work from anywhere
• Ample paid time off to rest and recharge
• Grow through guidance from international industry experts
• Ongoing access to resources for professional growth
• Work and connect with professionals around the world
• Flexible hours that support a healthy work-life balance