Operations Coordinator

Summary

Join Ghost Story Games as an Operations Coordinator and contribute to the development of Judas, a highly anticipated game. You will provide day-to-day support across various studio functions, collaborating with team members, vendors, and partners. The role involves managing administrative and operational tasks, maintaining project management tools, assisting with recruiting and onboarding, managing vendor contracts, and preparing internal communications. You will also process expense reports, track purchases and milestones, respond to employee inquiries, and perform additional administrative tasks as needed. This is a hands-on position requiring strong organizational skills, attention to detail, and excellent communication skills. The ideal candidate will be proactive, helpful, and possess a team-first mindset.

Requirements

• You are organized, detail-oriented, and eager to learn
• You enjoy helping others, supporting a team, and keeping things on track
• You’re a strong communicator and not afraid to ask questions or offer help
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks
• Follow-through and reliability in completing assigned duties
• Comfort using tools like Google Workspace, Microsoft Suite, AirTable, Miro, etc
• 5+ years of experience in an administrative, operations, or coordinator role
• Strong written and verbal communication
• A proactive, helpful attitude and team-first mindset
• Flexibility and willingness to support a variety of studio needs

Responsibilities

• Support the operations team with daily administrative and operational tasks
• Maintain project management tools and task trackers to ensure accuracy and up-to-date status
• Assist with recruiting and onboarding processes, including drafting and updating job descriptions, creating interview plans, screening candidates, and scheduling interviews
• Manage vendor contracts, including executing the signatory process and filing legal documents (e.g., NDAs, contracts)
• Help draft, prepare, and distribute internal studio communications
• Process expense reports and track studio-related purchases
• Track ongoing tasks and project milestones using project management tools
• Respond to general employee inquiries or route them to the appropriate resource
• Perform additional administrative and operational support tasks as assigned