Operations Manager

Summary

Join Venture Practices, a rapidly growing marketing agency specializing in dental practices, as their new Operations Manager. You will play a crucial role in streamlining agency operations, building robust internal systems, and ensuring smooth workflow. Key responsibilities include developing and optimizing workflows, overseeing client projects, managing budgets and invoicing, coordinating team tasks, supporting marketing campaigns, analyzing data, managing client and vendor relationships, assisting with hiring and training, and implementing software tools and automations. This full-time, fully remote position requires strong marketing operations knowledge, project management experience, and proven skills in workflow development and automation. The ideal candidate is highly organized, detail-oriented, a proactive communicator, and thrives in structured environments. Competitive salary and benefits are offered.

Requirements

• Marketing operations knowledge
• Experience managing projects, budgets, and deadlines
• Proven skills in developing workflows and automations
• Solid understanding of budgeting, invoicing, and reporting
• Leadership experience: delegation, coaching, and performance tracking
• Analytical thinking with a data-first mindset
• Strong tech skills (CRM, project management tools, automation software)
• Super organized, detail-focused, and reliable
• A great communicator who’s proactive and independent

Responsibilities

• Develop, document, and optimize internal workflows and processes
• Oversee client projects to make sure they’re on time and within budget
• Track profitability, manage budgets, and oversee invoicing
• Coordinate with our team, assign tasks, and track performance
• Support marketing campaign planning and execution
• Track KPIs, analyze data, and provide reports
• Manage relationships with clients and vendors, including contracts
• Help with hiring, onboarding, and training team members
• Implement software tools and automations to improve efficiency
• Build out org charts and scalable systems for future growth

Preferred Qualifications

• Bachelor’s degree in business, marketing, or related field
• 3+ years in marketing or operations management
• Experience in small, remote marketing agency setups
• HighLevel marketing certification
• Google Analytics, Google Ads, or Meta Ads certification
• Experience using ClickUp (or similar project management tools)

Benefits

• $3,000 – $3,600 per month*
• Full-time role, fully remote
• 20 days of paid time off (PTO) per year
• 5 days paid sick leave