Operations Specialist

Summary

Join Autism Parenting Magazine, a fast-growing publishing company, as their Operations Specialist! This fully remote, full-time position offers a competitive salary ($1600-$1800 per month) and paid time off. You will play a crucial role in supporting editorial, marketing, and event operations, ensuring smooth workflows and timely task execution. The ideal candidate possesses several years of administrative experience, strong communication skills, and familiarity with project management tools. This role requires managing multiple tasks, handling various administrative duties, and proactively improving processes. Ongoing training and career development are provided. Apply now if you are highly organized, detail-oriented, and thrive in a fast-paced environment.

Requirements

• Have several years of proven experience in a fast-paced administrative, operations, or project support role
• Possess strong written communication skills and excellent attention to detail
• Have experience managing email inboxes and handling customer or client inquiries
• Be familiar with project management tools (e.g., Trello, Asana, ClickUp, or similar)
• Be able to manage and prioritize multiple tasks efficiently

Responsibilities

• Manage the editor’s mailbox: Organising and responding to emails, flagging key messages, and ensuring timely follow-ups
• Handle copyediting and proofreading: Reviewing written content for accuracy, grammar, and consistency
• Coordinate content-related tasks with the editorial team
• Manage the marketing board: Tracking tasks, ensuring deadlines are met, and keeping workflows updated
• Support routine marketing tasks, including newsletter scheduling and campaign coordination
• Assist with advertising fulfilment, ensuring clients receive necessary materials and updates
• Conduct research on potential advertisers using tools like Apollo and assist with advertiser inquiries
• Support summit planning and execution: Managing speaker details, confirming schedules, and handling logistics
• Assist with summit recording coordination, ensuring all sessions are documented correctly
• Track deliverables related to event sponsorships and advertising commitments
• Host and record summit speaker presentations
• Handle ad hoc admin tasks to support various departments
• Keep records organised and ensure workflows run smoothly
• Proactively identify areas for efficiency improvements

Preferred Qualifications

• Have experience with copyediting or proofreading
• Have a background in marketing support, including newsletters and content scheduling
• Have event coordination experience, particularly for virtual events or summits
• Be familiar with CRM tools and email marketing platforms
• Have knowledge of the publishing or media industry
• Have experience handling calls with B2B customers
• Have a degree in business administration or a similar field

Benefits

• $1600 - $1800 per month
• Full time & fully remote
• Ongoing training and career development
• Paid time off