Payroll And Accounting Assistant

Summary

Join our team as a fully remote Accounts Payable/Receivable and Payroll Specialist! This role requires a Bachelor's degree or equivalent experience and 2+ years of experience in accounts payable, accounts receivable, and payroll processing. You will be responsible for processing vendor invoices, managing client invoicing, processing employee payroll, and collaborating with the finance team. Proficiency in accounting software (bill.com, Xero, QBO, Justworks, and Gusto) is essential. The position offers a fully remote work environment with flexible hours (9 AM - 6 PM EST). Successful candidates will demonstrate strong attention to detail, excellent communication skills, and a commitment to maintaining confidentiality.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience)
• 2+ years experience in accounts payable, accounts receivable, and payroll processing
• Strong knowledge of accounting principles, regulations, and best practices
• Proficiency in using accounting software and payroll processing systems including bill.com , Xero, QBO, Justworks, and Gusto
• Excellent attention to detail and ability to maintain accuracy in a fast-paced environment
• Effective communication skills with the ability to interact with internal and external stakeholders professionally
• Strong problem-solving skills and ability to handle inquiries and issues with a customer-oriented approach
• High level of integrity and commitment to maintaining confidentiality
• Organized and able to prioritize tasks to meet deadlines effectively
• Willingness to adapt to changes in processes and technology

Responsibilities

• Process vendor invoices, ensuring accuracy and adherence to company policies and procedures
• Verify and match invoices with purchase orders and receiving documents
• Prepare and perform timely and accurate payment disbursements via checks, electronic transfers, or other approved methods
• Reconcile vendor statements and resolve discrepancies or payment issues in a professional and timely manner
• Maintain accounts payable records and documentation systematically for easy retrieval and auditing purposes
• Collaborate with the client to address vendor inquiries and maintain positive relationships with suppliers
• Manage client customer invoicing, ensuring completeness and accuracy of billing information
• Post and apply customer payments in the accounting system, reconciling discrepancies when necessary
• Monitor and follow up on outstanding customer balances, promptly resolving any payment issues or disputes
• Prepare and send periodic customer statements to maintain transparency and clear communication regarding outstanding balances
• Maintain organized records of accounts receivable transactions and collections efforts
• Accurately process employee payroll, including regular pay, overtime, bonuses, and commissions
• Ensure compliance with federal, state, and local payroll tax regulations and reporting requirements
• Process new hire information, terminations, and changes to employee payroll records
• Generate payroll reports and maintain payroll records for auditing purposes
• Collaborate with the finance team to support month-end and year-end closing processes
• Assist with financial data analysis and reporting as required
• Identify opportunities for process improvements and contribute to the implementation of best practices
• Stay up-to-date with changes in accounting and payroll regulations and ensure compliance
• Maintain confidentiality of financial and employee information at all times

Benefits

Fully remote (Work from home) 9AM - 6PM EST