Payroll & HR Specialist

Summary

Join the National Safety Council as a Payroll & HR Specialist and contribute to our mission of saving lives and preventing injuries. This role involves accurate and timely bi-weekly payroll processing using Paycom, ensuring compliance and confidentiality. You will also provide general HR support, manage employee data, handle onboarding and offboarding tasks, and support HR reporting and projects. The position requires an associate degree and 2 years of experience (or 4 years of experience in lieu of a degree), along with demonstrated knowledge of payroll, data integrity, reporting, and compliance. Excellent organizational skills, attention to detail, and strong communication are essential. This is a remote position based in the Chicago metro area, offering a competitive salary and benefits package.

Requirements

• Associate degree and at least 2 years of relevant experience
• In lieu of education, at least 4 years of relevant experience
• General knowledge of Human Resources functional areas
• Demonstrated knowledge of payroll, data integrity, reporting, and compliance
• Excellent organizational skills and attention to detail
• Must exhibit the highest level of integrity and confidentiality
• Proven success in a fast-paced and changing environment
• Excellent communication and project management skills

Responsibilities

• Handles employee inquiries and questions
• Manages the general HR Mailbox and offers daily support to employees
• Maintains confidentiality in sensitive matters
• Assists with HR communication
• Process all HR invoices and contracts through the AVID system
• Develops and creates standard and specialized employee reports as requested
• Project Support as needed
• Prepare and process bi-weekly payroll in Paycom
• Ensure accuracy across reporting and register
• Process biweekly payroll reports and ad hoc reports as requested
• Respond to employee inquiries related to pay, payroll deductions, timecard support, and tax-related questions
• Maintain the system – set up/adjust earnings and deduction codes as needed
• Data management across the HR system and provides employee support as needed
• Process HR-related information for bi-weekly payroll, including new hires, terminations, job changes, and position management/setup
• Maintains and updates organizational chart
• Completes all pre-hire and onboarding tasks, such as background checks, paperwork/data entry, and all other administrative tasks related to onboarding for new hires
• Facilitates New Hire Orientation
• Manage all administrative tasks related to offboarding employees, including Exit Interviews

Benefits

• At least 20 PTO days accrued 1st year and 11 paid holidays
• Flexible work arrangements
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 403(b) & Roth 403(b) with employer match up to 6%
• Reimbursable training
• Dress for your day