Payroll Specialist

Summary

Join Keeper, a rapidly growing cybersecurity company, as a Payroll Specialist and contribute to the end-to-end payroll processing for U.S. and international employees. This 100% remote position, with hybrid options in the Chicago area, offers the chance to work with ADP and other internal systems, ensuring timely and accurate payroll execution. You will maintain compliance with various regulations, optimize systems, and collaborate with HR, Finance, and Legal teams. The role requires expertise in payroll processing, reporting, and compliance, making you a key partner in the company's success. This position offers a chance to make a significant impact on a global scale within a dynamic and growing organization.

Requirements

• Candidates should have 2–4 years of relevant experience in payroll, accounting, finance operations, or data analytics, along with experience processing multi-state and/or international payrolls
• Advanced proficiency in Microsoft Excel and strong data analysis capabilities
• Familiarity with payroll systems such as ADP, Gusto, Rippling, Deel, or Papaya Global is expected, and prior experience working within an HRIS platform is strongly preferred
• Candidates must demonstrate the ability to manage sensitive or confidential information with discretion, communicate effectively in both written and verbal form, and maintain a high degree of accuracy and attention to detail under pressure
• Strong computer skills are required, with Google Workspace proficiency preferred
• The ability to work independently while also collaborating effectively across teams is essential
• Bachelor’s degree in Business, Accounting, Human Resources, or a related field—or equivalent practical experience—is required

Responsibilities

• Process bi-weekly and monthly payrolls for U.S. and international employees (Ireland and Japan)
• Ensure compliance with multi-state and multi-country tax laws and labor regulations
• Administer off-cycle payrolls, bonuses, commissions, and equity-related transactions
• Stay current on global and U.S. state-specific payroll regulations, tax laws, and reporting requirements
• Collaborate with internal and external auditors for payroll-related audits
• Ensure accurate filings of payroll taxes and year-end documents (e.g., W-2s, 1099s, T4s, etc.)
• Manage and optimize ADP payroll platform, working closely with HR and Finance to ensure accurate data
• Identify and implement process improvements and automation opportunities
• Partner with People Operations, Finance, and Legal on payroll policy, benefits, and employee mobility
• Support international hiring and expansion from a payroll perspective
• Serve as a trusted advisor to employees on payroll-related inquiries

Preferred Qualifications

• ADP Workforce Now experience preferred
• Payroll experience in a SaaS, tech, or high-growth environment is a plus
• Knowledge of payroll tax compliance is a significant advantage, though not required, and a general understanding of U.S. employment laws as they relate to payroll is preferred
• CPP (Certified Payroll Professional) certification or willingness to pursue it is a plus
• Familiarity with international payroll operations in countries such as Ireland, the UK, or Japan is also a plus

Benefits

• Medical, Dental & Vision (Inclusive of domestic partnerships)
• Employer Paid Life Insurance & Employee/Spouse/Child Supplemental life
• Voluntary Short/Long Term Disability Insurance
• 401k (Roth/Traditional)
• A generous PTO plan that celebrates your commitment and seniority (including paid Bereavement/Jury Duty, etc)
• Above market annual bonuses