Payroll Specialist

Summary

Join EquipmentShare as a Payroll Specialist and work remotely to support our growing team. You will process weekly and bi-weekly payroll, ensuring accuracy in calculations and compliance with regulations. Responsibilities include verifying timekeeping, preparing direct deposits, maintaining records, and responding to employee inquiries. You will utilize Workday payroll software and collaborate with other departments. We offer a competitive salary and benefits package, including medical, dental, vision, 401k, generous PTO, and professional development opportunities.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• At least 2-5 years of experience in payroll processing or a related role
• Strong knowledge of payroll regulations and best practices
• Proficiency in payroll software and Microsoft Office Suite (Excel, Word)
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Effective communication and interpersonal skills

Responsibilities

• Process weekly and bi-weekly payroll for all employees, ensuring accuracy in calculations of wages, overtime, deductions, and benefits
• Verify timekeeping records and resolve any discrepancies
• Review union contracts and update systems to meet requirements
• Prepare and initiate direct deposits
• Ensure compliance with federal, state, and local payroll regulations, including tax laws, wage and hour laws, and other relevant regulations
• Maintain accurate and up-to-date payroll records, including employee data, earnings, deductions, and tax information
• Prepare and file necessary reports and forms, such as W-2s, 1099s, payroll tax returns, Certified Payroll Reports for government contracts, and census bureau & labor statistic reports
• Respond to payroll-related inquiries from employees, providing explanations of payroll policies and resolving any issues
• Assist employees with understanding their pay stubs and tax withholdings
• Utilize Workday payroll software and internal time-keeping system to process payroll and maintain records
• Update and maintain payroll system data, including employee information, pay rates, and benefits
• Generate payroll reports for management, finance, and HR departments as needed
• Analyze payroll data and trends to identify discrepancies or areas for improvement
• Work closely with HR to ensure accurate employee records, including new hires, terminations, and changes in employment status
• Coordinate with the Accounting & Business Analysis departments to ensure accurate financial reporting and reconciliation of payroll accounts

Preferred Qualifications

Experience with Workday payroll software is highly desirable

Benefits

• Competitive salary
• Medical, Dental and Vision coverage for full-time employees
• 401(k) and company match
• Generous paid time off (PTO) plus company paid holidays
• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch)
• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees
• Seasonal and year round wellness challenges
• Company sponsored events (annual family gatherings, happy hours and more)
• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year
• Opportunities for career and professional development with conferences, events, seminars and continued education