Personal Assistant and Bookkeeper

Summary

Join a fully remote, full-time independent contractor position as a Personal Assistant with bookkeeping experience, working 11 AM - 7 PM CET, Monday-Friday. You will provide executive and administrative support, manage US and EU bookkeeping and payroll, and optimize operational workflows. The role requires US payroll, tax compliance, and bookkeeping experience, along with strong EU payroll and financial reporting knowledge. Proficiency in various payroll and project management tools is essential. The company offers generous PTO, direct mentorship, learning and development opportunities, and global networking. This position is with a decentralized data cloud platform focused on enterprise Web3 adoption.

Requirements

• Must have experience in US payroll, tax compliance, and bookkeeping
• Strong understanding of EU payroll structures and financial reporting
• Proficiency in QuickBooks, Xero, Gusto, ADP, or similar payroll tools
• Exceptional attention to detail with a structured, organized workflow
• High-level proficiency in Google Workspace, Slack, and project management tools
• Basic level of professionalism and communication
• Proactive and able to escalate
• Able to learn and improve things
• Evolve with the business

Responsibilities

• Manage scheduling, calendar coordination, and executive correspondence
• Organize travel arrangements, accommodations, and executive logistics
• Draft reports, presentations, and key business documents
• Maintain discretion in handling sensitive information
• Manage US payroll, tax filings, and financial reporting
• Ensure compliance with US and EU bookkeeping standards
• Process expense tracking, invoicing, and financial reconciliations
• Coordinate with external accountants, tax advisors, and auditors
• Streamline internal administrative and financial processes
• Implement automation tools for payroll, tax reporting, and financial tracking
• Coordinate special projects and ensure smooth executive operations

Benefits

• Generous PTO: 10 days PTO per year, plus holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world