Policy & Permitting Coordinator

Summary

Join AvantStay, a rapidly growing tech-enabled hospitality brand, as our highly-motivated Permitting Coordinator. Oversee permit application and retention processes, ensuring compliance with local regulations for short-term rentals. Prepare and submit accurate permit applications, maintain compliance records, and monitor regulatory changes. Build relationships with municipalities, draft professional documentation, and identify compliance risks. Proactively suggest process improvements and collaborate with internal stakeholders. This 100% remote position requires a problem-solving mindset and strong organizational skills.

Requirements

• 5+ years of career experience in an operational, fast paced role, ideally with a US-based company
• Bachelor’s Degree in Finance, Economics, Public Policy, Engineering, Public Policy, or Urban Planning
• Exceptional written and verbal English skills, with the ability to draft clear, precise, and professional communications
• Strong Organizational Skills: Proven ability to manage complex workflows, track multiple permit applications, and meet deadlines
• Analytical and Detail-Oriented: Ability to review and interpret complex regulations, identify compliance requirements, and ensure accuracy in documentation
• Proficiency with Technology: Familiarity with Salesforce, Google Workspace, and project management tools (e.g., Asana, Jira)
• Independent and Self-Motivated: Capable of managing responsibilities with minimal supervision in a remote work environment
• Familiarity with Regulatory Research: Experience conducting legal or regulatory research and summarizing findings for non-legal audiences

Responsibilities

• Prepare and Submit Permit Applications: Accurately prepare, review, and submit permit applications for short-term rental properties, ensuring compliance with local regulations
• Maintain Compliance Records: Track and maintain up-to-date records of all permits, including renewal dates, conditions of approval, and compliance status
• Monitor Regulatory Changes: Regularly review and analyze local regulations, zoning laws, and municipal codes related to short-term rentals, providing timely updates to internal teams
• Government Relationships: Develop and maintain relationships with municipalities and manage all aspects of complying with conditions of approvals from municipalities
• Draft and Review Documentation: Write and review clear, accurate, and professional correspondence, including permit applications, compliance reports, and regulatory updates
• Identify Compliance Risks: Proactively identify potential compliance risks and provide recommendations for mitigating them
• Research and Interpret Regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders
• Support Process Improvement: Suggest and implement process improvements to enhance the efficiency of permitting and compliance operations
• Collaborate Cross-Functionally: Act as the point of contact for appropriate internal stakeholders about requirements and regulations of government entities and municipalities to assist with compliance
• Research and Interpret Regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders

Preferred Qualifications

• Bonus points for having experience in compliance, regulatory operations, permitting, or legal roles or experience working directly in the real estate or short-term rental industry
• Problem-Solving Mindset: Ability to anticipate challenges, develop solutions, and proactively address compliance risks

Benefits

100% Remote - Work from Anywhere!