HR Secretary

Summary

Join TechnologyAdvice as an HR Secretary and support the Human Resources Department in various confidential, administrative, and clerical tasks. Maintain HR records, coordinate pre-employment documentation and onboarding, process compliance-related paperwork, and assist with benefits administration. Manage corporate records, liaise with government agencies, manage government remittances, and prepare compliance documents. The ideal candidate has a Bachelor’s degree, experience in corporate governance or HR, familiarity with Philippine government agencies, and strong communication skills. This is a full-time, remote-first position located in Makati, Philippines, with a flexible schedule.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, business management or related field preferred
• Minimum of 1 year of experience in corporate governance, administration, or related work as a Corporate Admin Officer or Corporate Secretary within the Philippine setting
• Familiarity with coordinating transactions with key government agencies such as the SEC, BIR, SSS, PHIC, HDMF, and local government units; experience working with public agencies or regulatory bodies is essential
• At least 1 year of experience handling Human Resources for a US-based team
• Strong knowledge of Philippine corporate law, labor regulations, and SEC filing requirements
• Excellent written and verbal communication skills, with the ability to prepare professional reports, corporate documents, and communicate effectively with government officials
• Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities in a fast-paced environment
• Proactive problem-solver with the ability to assess challenges across various responsibilities and provide effective solutions
• Must be able and willing to travel occasionally to visit various government offices
• Must have a working laptop/pc and internet and back-up connection
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

Responsibilities

• Maintain HR records within the HRIS, Payroll System and employee files
• Coordinate pre-employment documentation and new employee onboarding
• Process compliance-related paperwork (UI claims, tax forms, benefits, and workers’ compensation)
• Assist with benefits administration
• Maintain corporate records, including business permit renewals and updates required for adherence to corporate policies and regulations
• Liaise with government agencies for filings, permits, and employee enrollment
• Manage government remittances (SSS, PHIC, HDMF/Pag-Ibig) and ensure timely processing
• Prepare required BIR and SEC compliance documents
• Completes HR and Administration projects and other duties as assigned

Preferred Qualifications

Previous experience in using Paylocity or other HRIS is a plus

Benefits

• Career Growth: Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives
• Flex Fridays: Adjust your 40-hour week to enjoy a full or half day off on Fridays
• Remote-First Culture: Work from the comfort of your home
• Paid Time Off: Enjoy 14 days of annual paid time off, plus all regular Philippine government-declared holidays to unwind and recharge. Plus 5 additional days after 1 year
• Comprehensive Coverage: Full enrollment in Philippine statutory benefits: SSS, PhilHealth, and HDMF
• Healthcare : Healthcare reimbursement to help ensure you are covered
• De Minimis Allowance: Enjoy a monthly rice subsidy, following government guidelines
• Wellness Perks: Access the Headspace app to support your well-being
• Speaker Series Bonus: Present in our monthly speaker series and earn a bonus